Okla. Admin. Code § 475:25-1-18 - Records of medical institutions
Each registered medical institution licensed by the Oklahoma State Department of Health or the Oklahoma State Department of Human Services as a hospital or otherwise authorized to professionally handle controlled dangerous substances shall maintain records with the following information for each controlled dangerous substance:
(1) Each such registered or otherwise
authorized hospital shall issue a specific internal code number for each
resident or staff practitioner required within the scope of his or her
employment to administer, dispense or prescribe controlled dangerous substances
within the hospital. The code number shall consist of numbers, letters, or a
combination thereof, and shall be a suffix to the hospital's Federal Drug
Enforcement Administration registration number, preceded by a hyphen (e.g.,
AB1234567-12 or AB1234567-A12).
(A) If the
hospital has a graduate intern training program authorized by the Oklahoma
State Board of Medical Licensure and Supervision, the hospital may authorize
such interns, required within the scope of his or her employment, to
administer, dispense or prescribe controlled dangerous substances within the
hospital, in accordance with
475:10-1-5.
(B) A current list of the internal code
numbers of each hospital and the corresponding authorized individual resident,
staff practitioner or intern shall be kept by the hospital pharmacist and will
be made available at all times to other registrants and properly designated law
enforcement agencies upon request, for the purpose of verifying the prescribing
individual practitioner.
(2) Controlled dangerous substances records
for accountability in a registered medical institution are required for all
substances listed in Schedules II through V of the Oklahoma Uniform Controlled
Dangerous Substances Act. These records shall include and provide at least:
(A) The number of doses of controlled
dangerous substances purchased.
(B)
The number of doses dispensed to individual patients or distributed to nursing
stations.
(C) The number of doses
administered.
(D) A biennial
physical inventory and reconciliation of any discrepancies.
(3) Where a controlled dangerous
substance is not dispensed to an individual patient, the following are
required:
(A) Controlled dangerous substances
records for those substances in Schedules II through V.
(B) Distribution of a controlled dangerous
substance to a nursing station shall not exceed twenty-five (25) doses per
container.
(C) A distribution
record for each multiple of twenty-five (25) or fewer doses shall be used to
account for delivery to a nursing station. The record shall include the name
and dose of the controlled dangerous substance, quantity, date, location of the
nursing station, and names of the person from the pharmacy or drug department
distributing and the person on the nursing station receiving the
substance.
(D) A proof-of-use
record to account for all doses of a substance administered, including the name
of the substance, dose administered, time administered, name of the patient and
signature of the person who administered the dose.
(4) A controlled dangerous substance
maintained at a nursing station shall be stored in a securely-locked cabinet or
medication cart accessible only to persons responsible for administration or
distribution of the substance.
(5)
Completed controlled dangerous substances records shall be maintained or
controlled by the pharmacy or drug department official for two (2)
years.
(6) When a dose is
destroyed, a witness shall countersign on the proper accountability record,
record the disposition, and explain the destruction of the dose.
(7) The patient's chart shall constitute the
medication record.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.