Or. Admin. R. 101-005-0030 - Definitions
For the purposes of OARs 101-005-0010 through 101-005-0140 the following terms have the meanings indicated below.
(1) "Benefit Plan" includes, but is not
limited to:
(a) Contracts for insurance or
other benefit based on life; supplemental medical, supplemental dental,
optical, accidental death or disability insurance; group medical, surgical,
hospital, flexible spending account, or any other remedial care recognized by
state law; and related services and supplies.
(b) Comparable benefits for employees who
rely on spiritual means of healing;
(c) Self insurance programs managed by the
Board, and;
(d) Employee assistance
programs.
(2) "Benefits"
means those goods and services provided under Benefit Plans.
(3) "Board" means the ten-member Public
Employees' Benefit Board. created by ORS
243.061.
(4) "Consultant" means consultants, brokers
or other advisory personnel hired by the Board pursuant to ORS
243.125(5)
to assist in acquiring adequate Benefit Plan coverage for eligible state
employees; assist in the study of all matters connected with the provision of
adequate Benefit Plan coverage for eligible state employees; assist in the
development and implementation of decision-making processes; design and
implement additional programs to review, monitor and assist in the improvement
of Eligible Employees and their dependents' health; and provide other services
as required by the Board.
(5)
"Contractor" means an individual or firm selected to provide Benefits Plan
services and other services with whom the Board contracts;
(6) "Eligible Employee" shall have the same
definition as is described in ORS
243.105(4).
(7) "Emergency" means circumstances that:
(a) Could not have been reasonably
foreseen;
(b) Create a substantial
risk of loss, damage or interruption of Benefits or other services or a
substantial threat to property, public health, welfare or safety; and
(c) Require prompt execution of a contract to
remedy the condition.
(8) "PEBB" means the agency, overseen by the
Board, that is within the Department of Administrative Services until the
operational transfer to the Oregon Health Authority described in OAR
943-001-0015(2).
(9) "Person" means
a natural person capable of being legally bound, a sole proprietorship, a
corporation, a partnership, a limited liability company or partnership, a
limited partnership, a for-profit or nonprofit unincorporated association, a
business trust, two or more persons having a joint or common economic interest,
any other person with legal capacity to contract or a public body.
(10) "Proposal" means a competitive Proposal,
binding on the Proposer and submitted in response to a Request for
Proposals.
(11) "Proposer" means a
Person who submits a Proposal in response to a Request for Proposals.
(12) "Renewal Contractors" means those
Contractors who provided the same or similar employee Benefit Plan or other
services under a contract with the Board in the year immediately prior. An
employee Benefit Plan or other services contract is similar if it is reasonably
related to the scope of work described in the procurement under which such a
contract was awarded.
(13) "Request
for Proposals" or "RFP" means all documents, whether attached or incorporated
by reference, used for soliciting Proposals.
(14) "Responsible Proposer" means a person
who meets the standards of responsibility described in OAR
101-005-0130.
(15) "Responsive
Proposal" means a Proposal that substantially complies with the request for
proposals and all prescribed procurement procedures and requirements.
(16) "Single Source" means the only vendor of
a particular product or service reasonably available. If the Board chooses to
procure a particular Benefit or service that is only available from one vendor,
documentation must be maintained to support the determination that the product
or service is available only from that one seller.
(17) "Formal Selection Procedure" means the
process described in OAR 101-005-0040(1).
(18) "Informal Selection Procedure" means the
process described in OAR 101-005-0040(2).
(19) "ORPIN" means the Oregon Procurement
Information Network, an online service operated by the Department of
Administrative Services that displays procurements and contracts issued by the
State of Oregon's agencies.
(20)
"Selection Committee" means the group of individuals comprised of PEBB staff,
Board members, constituents, or consultants associated with PEBB who review,
score, and recommend an Apparent Successful Proposer (ASP selected as a result
of a RFP issued by PEBB) to the Board for approval.
(21) "Small Procurement" means the process
described in OAR 101-005-0040(4).
(22) "Vendor" means the contractors from
which PEBB will secure services other than Benefits.
Notes
Statutory/Other Authority: ORS 243.125
Statutes/Other Implemented: ORS 243.125(1)
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