For the purposes of OARs 111-005-0010 through 111-005-0080 the
following definitions will apply:
"Apparent Successful Proposer" or "ASP" means an organization selected as a
result of a competitive and completed Procurement process.
(2) "Benefit Plan Contractor" means a
Contractor that administers one or more Benefit plans for OEBB.
(3) "Bid" means a competitive document,
binding on the Proposer and submitted in response to an Invitation to
(4) "Bidder" means a Person
submitting a proposal in response to an ITB.
(5) "Competitive Range" means the group of
Proposers or Bidders responding to a Procurement that has Proposals or Bids
that score higher based on the Procurement's evaluation criteria than the
remaining Proposers or Bidders in some meaningful way. Proposers or Bidders who
are determined to be in a Competitive Range may also be referred to as
brokers or other advisory personnel hired by the Board to:
(a) Assist in acquiring adequate Benefit Plan
coverage for Eligible Employees, Dependents, Eligible Domestic Partners, and
Eligible Early Retirees;
in the study of all matters connected with the provision of adequate Benefit
Plan coverage for Eligible Employees, Dependents, Eligible Domestic Partners,
and Eligible Early Retirees;
Assist in the development and implementation of decision-making
(d) Design and implement
additional programs to review, monitor and assist in health improvement for
Eligible Employees, Dependents, Eligible Domestic Partners, and Eligible Early
(e) Provide other
services as required by the Board.
(7) "Contractor" means an individual or firm
who provides services to the Board under a public contract.
"Emergency" means circumstances that:
(a) Could not have been reasonably
(b) Create a substantial
risk of loss, damage or interruption of Benefit Plans or other services or a
substantial threat to property, public health, welfare or safety; and
(c) Require prompt execution of a contract to
remedy the condition.
"Extensive Procurement" means the process of soliciting Proposals and Bids and
selecting a Contractor for services amounting to $150,000 and over.
(10) "Intermediate Procurement" means the
process of soliciting Proposals and Bids and selecting a Contractor for
services amounting to under $150,000 but over $10,000.
(11) "Invitation to Bid" or "ITB" means all
documents, whether attached or incorporated by reference, used for soliciting
(12) "OEBB" or "the Board"
refers to the Board or other Persons or groups the Board delegates authority to
for all or part of the Solicitation process.
(13) "ORPIN" means the Oregon Procurement
Information Network, an online service operated by the Department of
Administrative Services that displays Procurements and contracts issued by the
state of Oregon's agencies.
"Person" means a natural person capable of being legally bound, a sole
proprietorship, a corporation, a partnership, a limited liability company or
partnership, a limited partnership, a for-profit or nonprofit unincorporated
association, a business trust, two or more persons having a joint or common
economic interest, any other person with legal capacity to contract or a public
(15) "Procurement" means the
action of obtaining goods or services under a public contract.
(16) "Proposal" means a competitive document,
binding on the Proposer and submitted in response to a RFP.
(17) "Proposer" means a Person submitting a
proposal in response to a RFP.
"Renewal Contractor" means a contractor or consultant who provided the same or
similar employee benefit plan or other services under a contract with the Board
in the plan year immediately prior.
(19) "Request for Proposal" or "RFP" means
all documents, whether attached or incorporated by reference, used for
"Responsible Proposer" means a Person who meets the standards of responsibility
described in OAR 111-005-0055
"Responsive Proposal" means a Proposal that substantially complies with the RFP
and all prescribed Procurement procedures and requirements.
(22) "Selection Committee" means the group of
individuals appointed or approved by the Board to review, evaluate and score
Proposals received as part of an Intermediate or Extensive
(23) "Single Point of
Contact" or "SPC" means the designated OEBB staff or designee that serves as
the official point of contact between OEBB and interested Proposers, ASPs, or
Procurement" means the process of securing Contractors or Consultants for
services amounting to less than $10,000.
(25) "Sole Source" means the only Contractor
or Consultant of a particular product or service reasonably
generally refers to the methods used to request goods or services through a
competitive process, including Requests for Proposals, Invitations to Bid, and
other methods used under Intermediate or Extensive Procurements.