When a bid or bids are submitted in person to the Board, name and address of
the bidder and the number of tract bid on shall be designated on the envelope
sealing each bid.
(2) When a bid or
bids are submitted by mail, each bid shall be placed in a separate sealed
envelope with the name and address of the bidder and the number of the tract
identified on the outside of each separate bid envelope. The bid envelope or
envelopes shall then be placed into a larger envelope, addressed and forwarded
to the Board with the notation on the outer envelope that it contains a sealed
bid or bids.
(3) Unless the tract
is withdrawn from bidding, or unless the Board refuses all bids upon a
particular tract, the lease shall be awarded to the bidder offering the highest
cash bonus bid. In the event the highest bids are tie bids, tie bidders may
file with the Board within 15 days after notification an agreement to accept
the lease jointly; otherwise, all bids will be rejected.
(4) No variation shall be made in the
prescribed form of the bid, and the insertion of any condition, qualification,
or provisions of said form will invalidate the bid. The amount of cash bonus
offered shall be stated in the designated place on the bid form and a certified
or cashier's check made payable to the State of Oregon in an amount sufficient
to cover the first year's rental in advance, plus 1/5 of the amount of cash
bonus offered, plus $100 fee to cover the cost of advertisement shall be
enclosed with the bid.