Or. Admin. R. 141-123-0050 - Easement Application Review and Approval Process
(1) Department staff may require a meeting to
discuss a proposed project and use before performing an application completion
review. This meeting may be in person or through other means acceptable to the
Department . The Department may invite other government entities and affected
stakeholders to take part in an application meeting.
(2) Upon receipt of an application, and the
completion of an application meeting if necessary, the Department will
determine whether it is complete. Applications determined to be incomplete will
be returned to the applicant with a written explanation of the reason(s) for
rejection.
(3) If a rejected
application is resubmitted within 120 calendar days from the date the
Department returned it to the applicant , no additional application fee will be
assessed.
(4) If determined by the
Department to be complete, the application will be circulated to affected
local, state, and federal agencies; Holders of valid authorizations granted by
the Department in the requested area; and other interested persons including
federally recognized tribal governments and ports for review and comment. As a
part of this review, the Department will specifically request comments
concerning:
(a) The presence, type and
location of state or federal listed threatened and endangered species
(including candidate species), and archeological and historic resources within
the requested area which may be disturbed by the proposed use ;
(b) Whether the proposed easement use:
(A) Conforms with other local, state, and
federal law and rules;
(B) Conforms
with the local comprehensive land use plan and zoning ordinances;
(C) Conforms with the general provisions
described in OAR 141-123-0020 of these rules; and
(D) Would unreasonably impact uses or
developments proposed or already in place within the requested area.
(5) The Department may
post a notice of an application and opportunity to comment at a local
government building, public library, or other appropriate locations in order to
ensure that minority and low-income communities are included and aware of a
proposed use. The Department shall make paper copies of an application
available to any person upon request.
(6) The Department may waive the circulation
requirement described in OAR 141-123-0050(4) if:
(a) The use or development has been
previously reviewed by the listed agencies and other interested persons, and
the results are documented in the easement application;
(b) The application is for an easement
associated with the right to use water and the Water Resources Department is
conducting or has conducted a public interest review sufficient to make the
determinations required by OAR 141-123-0050(4); or
(c) The application is for an easement for an
energy facility that has been granted a site certificate by the Energy Facility
Siting Council under ORS
469.300 et seq. and
OAR 345-022, et seq. (Regulation of Energy Facilities), in which case the
Department will accept the findings and conclusions of the Energy Facility
Siting Council in evaluating the easement application over Non-Trust
Land.
(7) An applicant
for an easement may be required to amend their application at any time to
address issues, concerns, or information needs identified by the Department or
others that provided comments.
(8)
After receipt of agency and public comment concerning the proposed use , the
Department will determine, and advise the applicant in writing if:
(a) Changes to the requested easement area
are necessary to respond to agency or public comment;
(b) Additional information is required from
the applicant , including but not limited to a survey of:
(A) State or federal listed threatened and
endangered species (including candidate species) within the requested area; or
(B) Archaeological and historic
resources within the requested area.
(c) The request is denied. Applicants will be
given the opportunity to revise their proposed project if the Department denies
the request; or
(d) The easement
will be granted with specific terms and conditions.
(9) If the Department decides to grant the
easement, the written notification will also indicate:
(a) The amount of compensation pursuant to
the requirements of OAR 141-123-0060 that the applicant must remit to the
Department to obtain the authorization;
(b) Any surety bond amount required by the
Department pursuant to the provisions of OAR 141-123-0070(13); and
(c) The easement terms and
conditions.
(10) The
Department will not grant an easement to an applicant until it has received all
fees and compensation specified in these rules, and evidence of a surety bond
(if required). However, the Department, at its discretion, may grant a
provisional easement prior to receipt of compensation due for removal of
timber, sand and gravel, or other natural resources in the easement area if the
fair market value of those resources is based on actual receipts from their
sale.
(11) The Director may refer
unusual or controversial easement applications to the State Land Board for
review and approval.
(12) If
requested by the Department , an applicant must present evidence to the
Department prior to placing the use or development that they have obtained:
(a) All authorizations required by local,
state, and federal governing bodies to undertake the proposed use or
development; and
(b) Any
authorization that may be required to obtain access to, or to cross land
belonging to a person other than the Department to undertake the use or
development.
Notes
Statutory/Other Authority: ORS 273.045
Statutes/Other Implemented: ORS 273.761, 274.040, 274.720, 376.620, 530.050, 530.490 & 758.010
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