Or. Admin. R. 141-092-0030 - General

(1) A contract file will be maintained by the Finance and Administration Section. The file will contain a complete record of the actions involved in developing and administering the contract including the following:
(a) Statement of agency jurisdiction for the contract;
(b) A copy of the request for proposal;
(c) List of prospective contractors who were requested to submit proposals;
(d) Method used to advertise/notify other possible prospective contractors;
(e) A copy of each proposal;
(f) Method of evaluating proposals;
(g) Record of negotiations and results;
(h) Basis for awarding contract;
(i) Resulting contract, if awarded.
(2) All contracts of $2,500 per agreement or less should include:
(a) The names of firms or individuals and cost estimates/ quotations considered;
(b) The basis for selection of the contractor;
(c) How reasonableness of price was determined.

Notes

Or. Admin. R. 141-092-0030
LB 13-1982, f. & ef. 12-20-82

Stat. Auth.: ORS 273 & ORS 279

Stats. Implemented: ORS 273 & ORS 279

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