Or. Admin. R. 141-092-0030 - General

(1) A contract file will be maintained by the Finance and Administration Section. The file will contain a complete record of the actions involved in developing and administering the contract including the following:

(a) Statement of agency jurisdiction for the contract;

(b) A copy of the request for proposal;

(c) List of prospective contractors who were requested to submit proposals;

(d) Method used to advertise/notify other possible prospective contractors;

(e) A copy of each proposal;

(f) Method of evaluating proposals;

(g) Record of negotiations and results;

(h) Basis for awarding contract;

(i) Resulting contract, if awarded.

(2) All contracts of $2,500 per agreement or less should include:

(a) The names of firms or individuals and cost estimates/ quotations considered;

(b) The basis for selection of the contractor;

(c) How reasonableness of price was determined.

Notes

Or. Admin. R. 141-092-0030

LB 13-1982, f. & ef. 12-20-82

Stat. Auth.: ORS 273 & ORS 279

Stats. Implemented: ORS 273 & ORS 279