Or. Admin. R. 141-092-0035 - Procedure and Responsibility

(1) Director, Deputy Director, or Assistant Director or Program Manager determines the agency requires the services of a consultant:

(a) Prepares agency justification for contract;

(b) Prepares a cost estimate for contract;

(c) Determines type of selection and screening process to be used in selecting a contractor;

(d) Completes screening and selection procedure and selects a contractor.

(2) Assistant Director for Finance and Administration completes the following:

(a) Forwards draft of proposed contracts that total $25,000 or more to Attorney General for review of legal sufficiency unless contract form has previously been approved by Attorney General;

(b) Receives Attorney General's approval of contract's legal sufficiency;

(c) Obtains contractor's signature on contract;

(d) Signs contract, or obtains signature of the Director;

(e) If contract is under $1,000, reviews and sends one copy to Executive Department Budget and Management Division for filing; retains copy for accounting purposes; copy for contract file; forwards one copy to contractor;

(f) If contract is for over $1,000, reviews and sends four copies to Department of Administrative Services for approvals;

(g) Receives approved contract, three copies from Executive Department, forwards one copy to accounting for payment purposes; forwards one copy of contract to contractor; and retains one copy of contract with original signatures for agency contract file.

Notes

Or. Admin. R. 141-092-0035

LB 13-1982, f. & ef. 12-20-82; LB 6-1985, f. & ef. 7-24-85

Stat. Auth.: ORS 273 & ORS 279

Stats. Implemented: ORS 273 & ORS 279