Or. Admin. R. 309-018-0130 - Documentation, Training, and Supervision

(1) Providers shall maintain personnel records for each program staff that contains all of the following documentation:
(a) Where required, verification of a criminal record check consistent with OAR 943-007-0001 through 943-007-0501;
(b) A current job description that includes applicable competencies;
(c) Copies of relevant licensure or certification, diploma, or certified transcripts from an accredited college, indicating that the program staff meets applicable qualifications;
(d) Periodic performance appraisals;
(e) Staff orientation documentation;
(f) Disciplinary documentation; and
(g) Results of a Tuberculosis screening as per OAR 333-071-0057.
(2) Providers shall maintain the following documentation for contractors, interns, or volunteers, as applicable:
(a) A contract or written agreement;
(b) A signed confidentiality agreement;
(c) Orientation documentation;
(d) For subject individuals, verification of a criminal records check consistent with OAR 943-007-0001 through 943-007-0501; and
(e) Results of a Tuberculosis screening as per OAR 333-071-0057.
(3) Providers shall ensure that program staff receives training applicable to the specific population for whom services are planned, delivered, or supervised. The program shall document appropriate orientation training for each program staff or person providing services within 30 days of the hire date. At minimum, orientation training for all program staff shall include but not be limited to:
(a) A review of crisis prevention and response procedures;
(b) A review of emergency evacuation procedures;
(c) A review of program policies and procedures;
(d) A review of rights for individuals receiving services and supports;
(e) A review of mandatory abuse reporting procedures;
(f) A review of confidentiality policies and procedures;
(g) A review of Fraud, Waste and Abuse policies and procedures; and
(h) A review of care coordination procedures.
(4) Persons providing direct services shall receive supervision by a qualified clinical supervisor, as defined in these rules, related to the development, implementation, and outcome of services. Clinical supervision shall be provided to assist program staff and volunteers to increase their skills, improve quality of services to individuals, and supervise program staff and volunteers' compliance with program policies and procedures, including:
(a) Documentation of two hours per month of supervision for each person supervised. The two hours shall include one hour of individual face-to-face contact for each person supervised, or a proportional level of supervision for part-time program staff. Individual face-to-face contact may include real time, two-way audio visual conferencing; or
(b) Documentation of two hours of quarterly supervision for program staff holding a health or allied provider license, including at least one hour of individual face-to-face contact for each person supervised;
(c) For persons providing direct Peer Delivered Services, one of the two hours of required supervision shall be provided by a qualified Peer Delivered Services Supervisor as resources are made available.


Or. Admin. R. 309-018-0130
MHS 10-2013(Temp), f. 8-8-13, cert. ef. 8-9-13 thru 2-5-14; MHS 3-2014, f. & cert. ef. 2-3-14; MHS 10-2017(Temp), f. 9-15-17, cert. ef. 9-15-17 thru 3-13-18; MHS 4-2018, amend filed 02/27/2018, effective 3/1/2018

Statutory/Other Authority: ORS 413.042, 430.640 & 443.450

Statutes/Other Implemented: ORS 430.010, 430.205 - 430.210, 430.254 - 430.640, 430.850 - 430.955, 443.400 - 443.460, 443.991, 461.549 & 743A.168

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