FACILITY RECORDS. Completed facility records must be kept current, maintained
in the AFH, and made available for review upon request. Facility records
include, but are not limited to:
the licensee and all subject individuals have a background check approved by
the Department as required by OAR 411-049
By October 18, 2021, AFH licensees must
comply with vaccination requirements for COVID-19 as prescribed in OAR
. Licensees must maintain proof of vaccination or documentation of
a medical or religious exception as required in OAR 333-019-1010
Proof the licensee and all other
caregivers have met and maintained the minimum qualifications at each home
where they train or work, as required by OAR 411-049-0125
(A) Proof of required continuing education.
Documentation must include the date of each training, subject matter, name of
agency or organization providing the training, and number of
Department-approved classroom hours.
(B) Completed certificates to document the
substitute caregivers' completion of the Department's Caregiver Preparatory
Training Study Guide and Workbook and to document the administrator, resident
manager, floating resident manager, and shift caregivers, as applicable,
completion and passing of the Department's Ensuring Quality Care Course and
(C) Documentation of
orientation to the AFH on the Department's form (APD 0349) for the
administrator, resident manager, floating resident manager, shift caregivers,
and substitute caregivers, as applicable.
The licensee must maintain copies of all
caregiver's certificates of completion as part of the AFH facility records as
required in OAR 411-050-0745
Employment applications and the names, addresses, and telephone numbers of all
caregivers employed or used by the licensee.
(F) Verification that all caregivers are not
listed on either of the Exclusion Lists.
(d) Copies of notices sent to the LLA
pertaining to changes in the resident manager, floating resident manager, shift
caregiver, or other primary caregiver.
(e) Proof of required vaccinations for
animals on the premises.
water tests, if required, according to OAR 411-050-0715
(10). Test records must
be retained for a minimum of three years.
(g) Residency Agreements with all residents
and, if applicable, specialized contracts with the Department, and tenancy
agreements with room and board tenants.
Records of evacuation drills according to
, including the date, time of day, evacuation route, length of
time for evacuation of all occupants, names of all residents and occupants, and
names of residents and occupants that required assistance.
(i) Records of monthly fire extinguisher
inspection, smoke alarm and carbon monoxide alarm testing.
Succession Plan or the Department's
current Adult Foster Home Back-Up Agreement form (APD 350) completed by the
current back-up provider and the licensee, as stated in OAR 411-049-0135
Falsifying records or causing another to
do so shall result in issuance of a mandatory civil penalty as described in OAR
menus as required in OAR 411-050-0730
(8), facility records must be maintained a
minimum of three years.
REQUIRED POSTED ITEMS. The following
items must be posted in one location in the entryway or other equally prominent
place in the home where residents, visitors, and others may easily read them:
(a) The AFH license.
(b) Conditions attached to the license, if
A copy of a current floor
plan meeting the requirements of OAR 411-050-0720
(d) The AFH Resident's Rights and Freedoms
form (APD 0305).
(e) The home's
policies as stated in the current Residency Agreement that has been reviewed
for compliance with these rules by the LLA.
(f) The Department's procedure for making
complaints (SDS 0519).
Long-Term Care Ombudsman poster.
(h) The Department's inspection forms
identifying the number and type of violations, if any, including how
corrections were made since the last annual inspection.
(i) The Department's notice pertaining to the
use of any intercoms and monitoring devices that may be used in the
POST BY TELEPHONE. The following emergency contacts must be readily visible and
posted by a central telephone in the AFH:
The contact number for the individual named in back-up provider agreement or
succession plan, who has agreed to respond in person in the event of an
(b) The emergency
contact number for the licensee or administrator.
(c) The contact numbers for the home's
registered nurse consultant(s), which may include a healthcare staffing