(1) ESTABLISHMENT. The Department establishes
the Employee Retention Payment Reimbursement Program (Program). The Program is
designed to promote the availability of nursing home level of care to
Oregonians through the current direct-care workforce shortage.
(2) FACILITY ELIGIBILITY. All licensed
nursing facilities are eligible for participation in the Program, regardless of
whether the facility is enrolled as a Medicaid provider.
(3) VOLUNTARY. Participation in this program
is highly encouraged by the Department but is not mandatory.
(4) EMPLOYEE. For the purposes of this
Program, an employee includes any employee whose regular worksite is at the
location of the facility, regardless of whether the employee is part-time or
full-time, hourly or salaried. Employee does not include contracted
(5) The Department will
provide a one-time reimbursement to facilities that have issued a retention
payment of $500 or more per employee and have properly submitted an approved
claim form in the timeline provided. The maximum reimbursement will be $500 per
employee, regardless of whether the facility has paid a higher retention
payment, incurred additional administrative expenses, or incurred additional
reimbursement payment will be limited to employees who were employed
continuously by the nursing facility from October 8, 2021 through November 15,
2021. The payment, from the nursing facility, will be provided to eligible
employees after November 15, 2021, to ensure employees continued to be employed
during the duration of the Program period.
(7) CLAIM FORM. In order to receive
reimbursement, nursing facilities must submit one claim form for the Program on
a form adopted by the Department. The Department's form will require the
nursing facility to attest that all onsite employees were paid a minimum $500
retention payment, regardless of job classification.
(8) TIMELINESS. Forms for the Employee
Retention Payment Reimbursement Program must be submitted to the Department no
earlier than December 1, 2021 and no later than December 31, 2021 in order to
be eligible for reimbursement. Nursing facilities may only submit one claim
form for reimbursement.
The Department may conduct audits and require verification of payment to
qualifying employees at its discretion.
(10) OVERPAYMENT. Nursing facilities are
liable for refunding any overpayments to the Department.