Or. Admin. R. 414-205-0130 - Record Keeping

(1) The following records, except those specified in OAR 414-205-0105(7)(a), shall be kept by the provider for at least one year. These records shall be available at all times to OCC:
(a) Information from the parent(s) for each child at the time of admission:
(A) Name and birth date of the child;
(B) Any chronic health problem(s), including allergies, the child has;
(C) Date child entered care;
(D) Names, work and home telephone numbers and addresses, and the work hours of the parent(s) or legal guardian(s);
(E) Name and telephone number of person(s) to contact in an emergency;
(F) Name and telephone number of person(s) to whom the child may be released;
(G) The name of the school attended by the child care child; and
(H) Name, address and telephone number of the child's doctor and dentist.
(I) Health history of any problems that could affect the child's participation in child care.
(b) Daily attendance records, including dates each child attended and arrival and departure times for each day. Times shall be recorded as the child care children arrive and depart;
(c) Medications administered, including the child's name, and the date and time of dosage and the dosage amount;
(d) Injuries to a child; and
(e) The provider shall maintain a written record of each emergency evacuation drill showing:
(A) The date and time;
(B) The exits used;
(C) The number and age range of children evacuated;
(D) The total number of people in the home at the time of the drill;
(E) The amount of time taken to evacuate the home;
(F) The name of the person conducting the drill, and
(G) The alert method used.
(2) The provider must have a written statement from the parent(s) regarding whether or not the provider is authorized to:
(a) Obtain emergency medical treatment for a child;
(b) Administer medications to a child;
(c) Take a child on a field trip or other activity outside the home or participate in any water activity; and
(d) Transport a child to or from school or allow a child to bus or walk to or from school or home.


Or. Admin. R. 414-205-0130
CCD 1-2000, f. 3-31-00, cert. ef. 4-2-00; CCD 2-2009(Temp), f. 12-30-09, cert. ef. 1-1-10 thru 6-30-10; Administrative correction 7-27-10; ELD 4-2015, f. & cert. ef. 2/3/2015; ELD 4-2018, amend filed 03/06/2018, effective 9/30/2018; ELD 12-2018, amend filed 10/16/2018, effective 10/16/2018; ELD 41-2018, temporary amend filed 11/30/2018, effective 11/30/2018 through 05/28/2019; ELD 8-2019, amend filed 03/28/2019, effective 3/28/2019; ELD 6-2022, amend filed 05/25/2022, effective 5/26/2022

Statutory/Other Authority: ORS 329A.260

Statutes/Other Implemented: ORS 329A.260

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