Or. Admin. R. 471-012-0020 - Disclosure of Interagency Shared Information System Data
Current through Register Vol. 61, No. 4, April 1, 2022
(1) Interagency Shared Information System
data shall only be disclosed in the aggregate consisting of no fewer than six
unit records. All disclosures must comply with applicable federal and state
law, including any written agreement between the participants and the system
administrator.
(2) Participants may
view the individual records input by the participant for their own customers,
even if fewer than six unit records, provided that such viewing complies with
applicable federal and state law.
(3) For purposes of ORS
192.410 to
192.505, the information
submitted to the system and the information received from the system is a
public record, and the custodian of such information is the participant that
submits or receives the information. All requests for reports from the system
will be referred to the participant that is the custodian of the records for
the purposes of 192.410 to
192.505. If the participating
state agency or organization receiving the information is not a public body, as
defined in 192.410, the Employment
Department shall keep a copy of the system information sent to that entity and
shall be the custodian of that copy for purposes of
192.410 to
192.505.
(4) Requests for Interagency Shared
Information System data, including reports that are not agency specific, will
be reviewed by the system administrator who will accept or reject the requests
based on the objectives articulated in ORS
657.732.
(5) All participating agencies and the system
administrator shall take appropriate, necessary and prudent steps to prevent
unauthorized disclosure or identification of an individual's data, including
use of the provisions established by agreement with Interagency Shared
Information System participants. Any individual who, without proper authority,
discloses confidential information under ORS
657.732 may be disqualified from
holding any appointment or employment with the State of Oregon.
Notes
Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657.610 & ORS 657.732
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