Or. Admin. R. 581-053-0021 - Minimum Record Retention Requirements
(1) Accident reports shall be retained for
three years.
(2) Annual vehicle
inspection shall be retained until the vehicle is sold.
(3) Application for school bus driver's
permit or certificate (copy) shall be retained for four years or for one year
after the transportation entity or contractor notifies ODE that the driver is
no longer active, whichever occurs first.
(4) Application for type 20 driver's
certificate shall be retained for four years or for one year after the
transportation entity or contractor notifies ODE that the driver is no longer
active, whichever is first.
(5)
Approval of a temporary school bus driver shall be retained until July 1,
following approval.
(6) Approval of
a type 10 driver shall be retained until the transportation entity or
contractor notifies ODE that the driver is no longer active with
them.
(7) Driver vehicle inspection
reports shall be retained for three months.
(8) License approvals for school buses and
school activity vehicles shall be retained until the vehicle is sold.
(9) Performance checklist for school bus,
type 20, and type 21 drivers shall be retained until one year after the
transportation entity or contractor notifies ODE that the driver is no longer
active with them.
(10) Safety
instruction records required in OAR 581-053-0210 (Transportation Entity
Requirements for School Buses) shall be retained for four years.
(11) Safety instruction records required in
OAR 581-053-0610 (Transportation Entity Requirements for School Pupil Activity
Buses) shall be retained for two years.
(12) School bus driver training attendance
records shall be retained for four years.
(13) Skills tests administered to school bus,
type 10, type 20, or type 21 drivers shall be retained until one year after the
driver is made inactive with ODE.
(14) Vehicle maintenance records in OAR
581-053-0070 shall be retained until the vehicle is sold.
(15) Further record requirements can be found
in OAR Chapter 166, Division 400 Secretary of State Archives Division
Educational Service Districts, School Districts, and Individual School Records
Retention Schedule. In the case of a conflict between the record retention
requirements of the two rules, the stricter requirement shall
prevail.
Notes
Stat. Auth.: ORS 327.013 & 820.100 - 820.120
Stats. Implemented: ORS 327.013, 820.100, 820.105, 820.110 & 820.120
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