Or. Admin. R. 629-029-0020 - Bid Preparation Instructions
Unless otherwise allowed by the STATE:
(1) Bid Compliance:
(a) Bids shall be typed or prepared in ink and shall be signed in ink by the bidder, or an authorized representative of the bidder.
(b) Bids shall be made on the form(s) provided unless bidders are otherwise instructed in the Notice of Timber Sale.
(c) Alterations or erasures, if any, shall be initialed in ink by the person signing the bid.
(d) Bids shall contain a fully executed bid package, including all required documents.
(2) Entering Bid Prices (unless otherwise indicated):
(a) Price of each item shall be clearly shown in spaces provided in the Form of Proposal.
(b) Numbers shall be stated both in writing and in figures. The written price shall prevail over the numerical price in case of differences.
(c) For recovery (scale) sales, bidders shall show both in writing and figures the price bid per MBF (or other designated unit of measurement).
(d) For cash (lump sum) sales, bidders shall show total sum price bid for all timber contained in the sale area(s), both in writing and figures.
(3) Certification of Eligibility to Bid on State Timber: Bidder shall completely fill out and submit with their bid a "Certification of Eligibility to Bid on State Timber" form. Any bidder who has within a 3 year period preceding a bid had one or more Federal, State or Local timber sales terminated for cause or default shall submit an explanation, in writing, with their bid for consideration by State. Any such explanations shall be submitted at the time of bid on a separate piece of paper. State will consider the following when considering acceptance or rejection of a bid based on previous terminations, defaults or other matters relating to timber sales:
(a) Have the underlying issues that were the cause of a default, termination or other action by a public agency been remedied?
(b) Is the past credit or payment history of the bidder with the public agency satisfactory?
(c) Can the bidder obtain surety bonding in amounts sufficient to meet the requirements contained in the contract(s) at issue?
(d) Have the underlying issues that were the cause of a default, termination or other action by the State Forester been remedied?
Stat. Auth.: ORS 526.041
Stats. Implemented: ORS 530.050
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