Or. Admin. R. 635-001-0331 - Fees for Inspection and Copies of Public Records

(1) As authorized by law, the Department charges the following fees reasonably calculated to reimburse the Department for its actual cost in making public records available, including costs for summarizing, compiling or tailoring the public records, either in organization or media, to meet the request:

(a) Records search by clerical staff at $25.00 per hour;

(b) Records search by managerial staff at $40.00 per hour;

(c) Records search by professional staff at $75.00 per hour;

(d) Copies at current state printing and distribution price list;

(e) Media at cost set forth in statewide price agreement;

(f) Postage at current postal rates;

(g) If the request appears to require Department services for which no fee has been established (computer time, travel, shipping cost, communication costs, etc.) the actual cost shall be determined or estimated by the Department.

(2) The Department may also include in the fee an estimate of the actual cost of anticipated time spent by an attorney for the Department in reviewing the public records, redacting material from the public records or segregating the public records into exempt and nonexempt records. The fee shall not include the cost of time spent by an attorney for the Department in determining the application of the provisions of ORS 192.311 to 192.478.

(3) If the Department can fulfill a request for records using less than 30 minutes of staff time, the Department shall not charge the requester.

(4) If in reviewing the request the Department determines that a fee will likely exceed $25, the Department shall estimate the allowable fee and provide the requester with a written notification of the estimated amount of the fee.

(5) The requester must pay all fees in advance unless an agreement for later payment is approved by the Director.

Notes

Or. Admin. R. 635-001-0331

DFW 34-2000, f. & cert. ef. 6-23-00; DFW 139-2009, f. & cert. ef. 11-3-09; DFW 67-2019, amend filed 06/04/2019, effective 6/4/2019

Statutory/Other Authority: ORS 192.314, ORS 192.319 & ORS 192.324

Statutes/Other Implemented: ORS 192.314, ORS 192.319 & ORS 192.324