Or. Admin. R. 731-148-0205 - Small Purchase Procedure

(1) ODOT may use the Small Purchase Procedure described in this rule to award a Contract if the Estimated Fee does not exceed $250,000.

(2) ODOT shall consider the qualifications of at least three prospective Consultants. If fewer than three Consultants are available, ODOT shall consider the qualifications of all available prospective Consultants and shall maintain a written record of ODOT's efforts to locate available prospective Consultants. ODOT may draw prospective Consultants from:

(a) A list of Consultants created and maintained by ODOT under OAR 731-148-0215 (Request for Qualifications);

(b) A list of Consultants awarded Price Agreements under OAR 731-148-0270 (Price Agreements);

(c) Any Consultants that ODOT reasonably can locate that offer the desired services; or

(d) Any combination of (a) through (c) above.

(3) ODOT shall select a Consultant using criteria appropriate for the services.

(4) ODOT shall direct negotiations with a Consultant selected under this rule toward obtaining written agreement on:

(a) The Consultant's performance obligations and performance schedule;

(b) Payment methodology, Consultant's rates and number of hours, and a maximum amount payable to the Consultant for the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services or Related Services required under the Contract that is fair and reasonable to ODOT as determined solely by ODOT, taking into account the value, scope, complexity and nature of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services or Related Services; and

(c) Any other conditions or provisions ODOT believes to be in ODOT's best interest to negotiate.

(5) ODOT shall terminate the small purchase procedure and proceed under OAR 731-148-0220 (Formal Selection Procedure) if the scope of the anticipated Contract is revised during negotiations so that the Estimated Fee will exceed $250,000.

Notes

Or. Admin. R. 731-148-0205

DOT 1-2019, adopt filed 02/21/2019, effective 2/21/2019; DOT 3-2020, amend filed 07/17/2020, effective 7/17/2020

Statutory/Other Authority: ORS 184.619, 279A.065(6)(a) & 279A.070

Statutes/Other Implemented: ORS 279A.050(3), 279C.110 & 279C.115