Licensees may require
the patient or patient's guardian to pay in advance the fee reasonably
calculated to cover costs of making the copies or duplicates.
provide duplicates of digital patient records within 14 calendar days of
receipt of written request by the patient or patient's guardian.
(A) Digital records include any patient
diagnostic image, study model, test result or chart record in digital
(B) Licensees may require the
patient or patient's guardian to pay for the typical retail cost of the digital
storage device, such as a CD, thumb drive, or DVD as well as associated
(C) Licensees shall not
charge any patient or patient's guardian to transmit requested digital records
over email if total records do not exceed 25 Mb.
(D) A clinical day is defined as a day during
which the dental clinic treated scheduled patients.
(E) Licensees may charge up to $5 for
duplication of digital records up to 25Mb and up to $30 for more than 25Mb.
(F) Any transmission of patient
records shall be in compliance with the Health Insurance Portability and
Accountability Act (HIPAA Act) and the Health Information Technology for
Economic and Clinical Health Act (HITECH Act).
(G) Duplicated digital records shall be of
the same quality as the original digital file.