Or. Admin. R. 845-025-7500 - Seed-To-Sale Tracking - CTS Requirements
(1) A licensee
must:
(a) Use CTS as the primary inventory
and recording keeping system.
(b)
Have a CTS account activated and functional within three business days of being
licensed and must maintain an active account while licensed.
(2) A licensee must have at least
one license holder who is a CTS administrator. A licensee may authorize
additional license holders or licensee representatives to obtain Administrator
accounts.
(3) In order to obtain a
CTS administrator account, a license holder must attend and successfully
complete all required CTS training, except as provided in section (4) of this
rule. The Commission may also require additional ongoing, continuing education
for individual administrators to retain his or her CTS administrator
account.
(4) A licensee may
designate licensee representatives as CTS users. A designated user must be
trained by a CTS administrator in the proper and lawful use of CTS.
Notwithstanding section (3) of this rule a licensee may designate a licensee
representative to attend and successfully complete required CTS training so
long as both the licensee and the designated representative obtain CTS
administrator accounts.
(5) A
licensee must:
(a) Maintain an accurate and
complete list of all CTS administrators and CTS users for each licensed
premises and must update the list when a new CTS user is trained.
(b) Train and authorize any new CTS users
before those users are permitted to access CTS or input, modify, or delete any
information in CTS.
(c) Cancel any
CTS administrator or user from an associated CTS account if that individual is
no longer a licensee representative or the administrator or user has violated
OAR 845-025-7500 to
845-025-7590.
(d) Correct any data that is entered into CTS
in error.
(6) A licensee
is accountable for all actions licensee representatives take while logged into
CTS or otherwise conducting inventory tracking activities.
(7) Nothing in this rule prohibits a licensee
from using secondary separate software applications to collect information to
be used by the business including secondary inventory tracking or point of sale
systems. If a licensee uses a separate software application that links to the
CTS system it must get approval from the CTS vendor contracting with the
Commission and the software application must:
(a) Accurately transfer all relevant CTS data
to and from CTS for the purposes of reconciliations with any secondary
systems.
(b) Preserve original CTS
data when transferred to and from a secondary application.
(8) If at any point a licensee loses access
to CTS for any reason, the licensee must keep and maintain comprehensive
records detailing all tracking inventory activities that were conducted during
the loss of access.
(a) Once access is
restored, all inventory tracking activities that occurred during the loss of
access must be entered into CTS.
(b) A licensee must document when access to
the system was lost and when it was restored.
(c) A licensee may not transport any
marijuana items to another licensed premises until such time as access is
restored and all information is recorded into CTS.
Notes
Statutory/Other Authority: ORS 475C.017, 475C.065, 475C.085, 475C.093, 475C.548 & 475C.177
Statutes/Other Implemented: ORS 475C.097
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