Or. Admin. Code § 199-050-0070 - Grievance Process

(1) The purpose of this rule is to clarify procedures regarding the requirements in ORS 192.705 for filing a written grievance with a public body alleging a violation by a governing body of provisions in Public Meetings Law.

(2) The written grievance shall be submitted to the public body within 30 calendar days from the date of the meeting where the alleged violation occurred. The written grievance shall identify:

(a) The governing body that allegedly violated the Public Meetings Law;

(b) The date of the meeting where the alleged violation occurred;

(c) The specific facts and circumstances that the person asserts amount to a violation of the Public Meetings Law;

(d) The date of the grievance; and

(e) The name and contact information of the person submitting the grievance.

(3) The public body shall accept grievances that are filed through in-person delivery during regular business hours, by first-class mail, and by email. In addition, the public body may accept grievances by any other means it deems appropriate. A public body shall post on its website the person and contact information to whom a grievance may be submitted and the regular business hours during which in-person grievances will be accepted. In the absence of a designated person, a grievance may be submitted to the public body's chief administrative officer or to the chair of the governing body. If the public body does not maintain a publicly accessible website, the public body shall provide notice of the person and contact information to whom a grievance may be submitted and the regular business hours during which in-person grievances will be accepted in the same manner that it provides notice of its public meetings.

(4) The public body's written response to the grievance shall be submitted to the person who made the grievance within 21 calendar days from the date the grievance was received by the public body and shall satisfy the other requirements in ORS 192.705(2).

(5) As required by ORS 192.705(3), at the same time the public body responds to a grievance, it shall submit a copy of the grievance and its response to the Commission. The submission of the grievance and response to the Commission can be made by mail or by e-mail at the e-mail address identified on the Commission's website.

Notes

Or. Admin. Code § 199-050-0070

GEC 1-2024, adopt filed 09/24/2024, effective 10/1/2024

Statutory/Other Authority: ORS 244.290

Statutes/Other Implemented: ORS 192.705 & ORS 192.685