Or. Admin. Code § 461-196-0100 - [Effective 12/14/2024] Notices; SEBT
(1) Notice of
Eligibility, Approval.
(a) When a
filing group (see OAR
461-196-0020) is determined
eligible through a Summer EBT (SEBT) application (see OAR
461-196-0020), the
Department (see OAR
461-196-0020) will provide
notice to the filing group of a child's approved status within
15 business days of receipt of a complete application.
(b) When a filing group is
determined eligible through streamlined certification (see OAR
461-196-0020 and
461-196-0060), the
Department will provide notice to the filing
group of a child's approved status within 15 business days of the date
benefits are made available to the filing group. The notice of
approval will inform the filing group how to opt-out if they
do not want their child to receive SEBT benefits and that an application is not
required.
(c) The approval notice
will inform the filing group that dual
participation (see OAR
461-196-0020) in the SEBT
program in the same summer operational period (see OAR
461-196-0020 and
461-196-0060) is not
allowed.
(2) Notice of
Eligibility, Denial.
(a) When a filing
group is determined ineligible through a SEBT
application, the
Department will provide a notice to
the filing group of a child's denied status within 15 business
days of receipt of a complete application.
(b) The Notice of Eligibility Denial will
include the following information:
(A) The
specific reason or reasons for the denial of benefits.
(B) Notification of the right to
appeal.
(C) Instructions on how to
appeal.
(D) A statement reminding
households that they may reapply for benefits at any time.
(3) Notice of Incomplete
Application.
(a) When a SEBT
application is submitted and determined as incomplete, the
Department will notify the filing group
within 10 business days of the receipt of the application that additional
information is needed.
(b) The
Notice of Incomplete Application will include the following information:
(A) What information is missing.
(B) How to provide the missing information
back to the
Department .
(C) The date the missing information is due
back to the
Department .
(D) That no further action will be taken on
the application if the missing information is not provided back to the
Department .
(c) The
Department must give
the filing group at least 10 calendar days to provide the
requested information.
(d) A Notice
of Incomplete Application will not be sent if a mailing address or email
address is not provided on the application.
(4) Notice of Request for Information.
(a) The
Department will
notify the filing group through a Notice of Request for
Information when verification is required through Verification for
Cause (see OAR
461-196-0020) or Verification
Sample of three percent of Approved Applications as detailed in OAR
461-196-0080.
(b) The Notice of Request for Information
will include the following information:
(A)
Informs the filing group they may provide proof of receiving
assistance under Supplemental Nutrition Assistance Program (SNAP), Temporary
Assistance for Needy Families (TANF), Medicaid (Oregon Health Plan) or Foster
Care through Child Welfare which would confer streamlined
certification for SEBT.
(B) The filing group may
request the
Department to contact the appropriate officials to
confirm their child(ren) are determined Migrant, homeless, runaway or missing
by the school or part of a household which receives Food Distribution Program
on Indian Reservations (FDPIR) or Head Start.
(C) The Department must give the
filing group at least 10 days to provide the requested
information.
(D) Failure to
cooperate with the Request for Information will result in the filing
group's request for SEBT benefits being denied.
Notes
Statutory/Other Authority: 411.060
Statutes/Other Implemented: 411.060
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