Or. Admin. Code § 603-007-0071 - [Effective until 7/15/2025] Grant Administration

(1) The Department and the Grantee shall sign a grant agreement that incorporates the full application, the portion of the proposed project funded, and outlines administration of the grant.

(2) Seventy-five percent of the grant shall be disbursed upon execution of the grant agreement and the remaining 25 percent shall be disbursed upon project completion and submission of a final report that contains documentation sufficient summarizes the completed work and allows the Department to verify that the work has been completed and funds expended towards authorized expenditures, including a description of project activities completed and in process and must include an itemized list of expenditures by category and supporting financial records.

(a) a written summary of the project documenting evidence of meeting project description.

(b) a comprehensive list of all expenditures with receipts or supporting documentation, and if appropriate, a summary of any funds that were unspent. (c)documentation of improvements includes before-and-after photos or completed building code permits or inspection reports, when applicable.

(3) In the event the final report is insufficient, the Department will withhold final payment pending resolution of identified deficiencies.

(4) If the Department determines that the Grantee does not meet grant agreements, the Department shall require repayment of any disbursed funds. If the Department cannot verify that any disbursed funds were used towards authorized expenditures, the Department may require repayment of disbursed funds.

(5) Grantees shall maintain project records for a minimum of three years after project completion and shall make the records available to the Department upon request.

(6) Grantee agrees to allow the Department to inspect the housing described in the proposed project in order to prevent or determine fraud, waste, or abuse in this grant program. Grantee agrees to provide all documents or information that Department reasonably requests in order to prevent or determine fraud, waste, or abuse in this grant program.

(7) Entering into a grant agreement does not constitute compliance with OR-OSHA regulations and does not exempt the Grantee from OR-OSHA inspections, enforcement, or penalties.

(8) Unexpended grant funds not used by the Grantee for authorized expenditures shall be returned to the Department for reallocation in accordance with the terms of the grant agreement.

Notes

Or. Admin. Code § 603-007-0071

DOA 3-2025, temporary adopt filed 01/17/2025, effective 1/17/2025 through 7/15/2025

Statutory/Other Authority: HB 2001 (2023)

Statutes/Other Implemented: HB 2001 (2023)