Or. Admin. Code § 737-015-0090 - Recordkeeping

(1) The approved provider must maintain the following records:

(a) A record for each student who begins, regardless of whether or not the student completes, an approved course including:

(A) The dates of the course, including beginning and end date;

(B) The final grade achieved, if course is completed;

(C) Verification that the student had a valid instruction driver permit on the first day of class;

(D) The student's mailing address;

(E) The student's progress, both in-car and in the classroom;

(F) A record of five hours supervised home practice;

(G) Evaluation results, including written skill assessments;

(H) Attendance and time involvement for classroom and in-car lessons. Documentation must include date and amount of time a student participated in each lesson.

(I) Records must clearly show a minimum of 30 hours classroom instruction, 6 hours behind-the-wheel instruction, 6 hours practice driving observation and 5 hours supervised practice. Makeup sessions must be clearly documented with the date and amount of time.

(b) A record for all instructors, including current and past instructors, who have conducted the classroom or behind-the-wheel portion of a traffic safety course. Instructor records must include:

(A) A copy of a valid approved instructor certification card issued by ODOT-TSO during the period of time the instructor taught for the employer;

(B) Hire date; and

(C) Date of separation, if applicable.

(c) The curriculum guide currently in use;

(d) A copy of all accident reports for reportable accidents relating to a driver education motor vehicle owned or operated by the approved provider;

(e) Written policies and procedures required by OAR 737-015-0076 and ORS 336.805;

(f) Record of the tuition and other fees charged and received from a student; and

(g) Income, expenditure and reimbursement records, including backup documentation, that support the request for reimbursement as provided by ORS 336.805 and as required by OAR 737-015-0100 and 737-015-0105.

(2) Records must be retained for three years for instructors and five years for all other program records.

Notes

Or. Admin. Code § 737-015-0090

TSS 1-2000(Temp), f. 2-11-00, cert. ef. 3-1-00 thru 8-27-00; TSS 2-2000, f. 8-10-00, cert. ef. 8-28-00; TSD 1-2007, f. 3-26-07, cert. ef. 4-1-07; TSD 2-2010(Temp), f. & cert. ef. 2-25-10 thru 8-20-10; TSD 3-2010, f. & cert. ef. 7-30-10; TSD 1-2014, f. 1-22-14, cert. ef. 3-1-14; TSD 14-2021, minor correction filed 07/29/2021, effective 7/29/2021

Statutory/Other Authority: ORS 184.619 & 802.345

Statutes/Other Implemented: ORS 336.800, 336.805, 336.810, 802.110, 802.345 & 807.065