(1) A licensee
must own, rent, or lease the home to be licensed, however, the LLA may grant a
variance to churches, hospitals, non-profit associations, or similar
organizations. If a licensee rents or leases the premises where the AFH is
located, the licensee may not enter into a contract that requires anything
other than a flat rate for the lease or rental. The licensee of a building
where an AFH is located may not allow the owner, landlord, or lessor to
interfere with the admission, transfer, or voluntary or involuntary move of any
resident in the AFH unless the owner, landlord, or lessor is named on the
Each AFH licensee must
(a) All applicable local
business license, zoning, building, and housing codes, including the Oregon
Residential Specialty Code (ORSC).
(b) The Fair Housing Act.
(c) State and local fire and safety
regulations for a single-family residence, and Oregon Fire Code, Appendix
(d) Federal regulations governing
HCB Settings. Licensees initially licensed before January 1, 2016 must fully
comply with Home and Community-Based Services and Settings and Person-Centered
Service Plans, OAR chapter 411, division 004.
(3) ZONING. AFHs are subject to applicable
sections of ORS
COOPERATION AND ACCESS. The licensee or
administrator must cooperate with the Department, Centers for Medicare and
Medicaid Services (CMS), Oregon Health Authority (OHA) and local licensing and
investigative personnel in inspections, complaint investigations, planning for
resident care, application procedures, and other necessary activities.
(a) Department, CMS, OHA, local licensing,
and investigative personnel must be provided access to all resident and
facility records and may conduct private interviews with residents.
(b) The State Long-Term Care Ombudsman must
be provided access to all resident and facility records. Deputy Ombudsman and
Certified Ombudsman Volunteers must be provided access to facility records, and
with written permission from the resident or the resident's legal
representative, may have access to resident records. (See OAR 114-
CONFIDENTIALITY. Licensees and AFH staff must keep personal and healthcare
information related to residents confidential and private as required by all
applicable confidentiality and privacy laws, except as may be necessary in the
planning or provision of care or medical treatment, or related to an
inspection, investigation, or sanction action under these rules. Applicable
confidentiality and privacy laws include, but are not limited to:
For medical information:
(A) Health Insurance Portability and
Accountability Act (HIPAA).
confidentiality of protected health information.
For resident records generally:
Use of files, confidentiality, and privileged communications.
(B) OAR chapter 411, division 005, Privacy of
(6) TRANSPORTATION. A licensee or
administrator must arrange for or provide appropriate transportation for
residents when needed.
(a) Applicants for an initial
license must obtain and provide to the LLA a current, active business address
for electronic mail before obtaining a license.
(b) A licensee or administrator must notify
the LLA within 24 hours upon a change in the home's business address for
(c) A licensee or
administrator must notify the LLA, the residents and the resident's family
members, representatives, and case managers, as applicable, of any change in
the telephone number for the licensee or the AFH within 24 hours of the
(d) A licensee must notify
the LLA in writing before any change of the licensee's residence or mailing
(a) Three nutritious meals must be served
daily at times consistent with those in the community. Each meal must include
food from the basic food groups according to the United States Department of
Agriculture (USDA's) My Plate and include fresh fruit and vegetables when in
(b) Meals must reflect
consideration of a resident's preferences and cultural and ethnic background.
This does not mean the licensee or administrator must prepare multiple, unique
meals for the residents at the same time.
A schedule of mealtimes and menus for the coming week must be
prepared and posted weekly in a location accessible to residents and families.
(A) Meal substitutions for scheduled menu
items in compliance with (8)(a) of this rule are acceptable and must be
documented on, or attached to, the weekly menu.
(B) The licensee or administrator must maintain the weekly menus
for a minimum of the most recent six months during which the home has conducted
The licensee or
administrator must support the resident's right to access food at any time.
Limitations may only be used when there is a health or safety risk, as stated
in OAR 411-051
- 0105, and when a written informed consent is obtained.
Licensees have until June 30, 2020 to fully comply with this HCB Settings
requirement, OAR 411-051
(D) If a resident misses a meal at a
scheduled time, an alternative meal must be made available.
(d) There must be no more
than a 14-hour span between the evening and morning meals. Snacks do not
substitute for a meal in determining the 14-hour span. Nutritious snacks and
liquids must be offered to fulfill each resident's nutritional requirements.
(e) Food may not be used as an
inducement to control the behavior of a resident.
(f) Home-canned foods must be processed
according to the guidelines of the Oregon State University Extension Service.
Freezing is the most acceptable method of food preservation. Milk must be
consideration must be given to a resident with chewing difficulties or other
eating limitations. Special diets must be followed, as prescribed in writing,
by the resident's physician, nurse practitioner, or physician
(h) Adequate storage
must be available to maintain food at a proper temperature, including a
properly working refrigerator. Storage and food preparation areas must be free
from food that is spoiled or expired.
(i) The household utensils, dishes,
glassware, and household food may not be stored in bedrooms, bathrooms, or
Meals must be
prepared and served in the home where the residents live. Payment for meals
eaten away from the home for the convenience of the licensee or administrator
(e.g., restaurants, senior meal sites) is the responsibility of the licensee.
(A) Meals and snacks, as part of an
individual recreational outing by choice, are the responsibility of the
(B) Payment for food
beyond the required three meals and snacks are the responsibility of the
dishes, and glassware must be washed in hot soapy water, rinsed, and stored to
prevent contamination. A dishwasher with a sani-cycle is recommended.
(l) Food preparation areas and equipment,
including utensils and appliances, must be clean, free of offensive odors, and
in good repair.
(a) The home must have a working
landline and corded telephone with a listed number that is separate from any
other number the home has, such as, but not limited to, internet or fax lines,
unless the system includes features that notify the caregiver of an incoming
call, or automatically switches to the appropriate mode. If a licensee has a
caller identification service on the home number, the blocking feature must be
disabled to allow incoming calls to be received unhindered. A licensee may have
only one phone line if the phone line complies with the requirements of these
rules. Voice over internet protocol (VoIP), voice over broadband (VoBB), or
cellular telephone service may not be used in place of a landline.
(b) The licensee must make a telephone that
is in good working order available and accessible for the residents use with
reasonable accommodation for privacy during telephone conversations. A resident
with a hearing impairment, to the extent the resident may not hear a normal
telephone conversation, must be provided with a telephone that is amplified
with a volume control or a telephone that is hearing aid compatible.
(c) Restrictions on the use of the telephone
by the residents must be specified in the written Residency Agreement and may
not violate the residents' rights. Individual restrictions must be well
documented in the resident's care plan.