Or. Admin. R. 411-050-0745 - [Effective6/29/2022]Records - Facility
(1) FACILITY
RECORDS. Completed facility records must be kept current, maintained in the
AFH, and made available for review upon request. Facility records include, but
are not limited to:
(a) Proof the licensee
and all subject individuals have a background check approved by the Department
as required by OAR 411-049- 0120.
(b) By October 18, 2021, AFH licensees must
comply with vaccination requirements for COVID-19 as prescribed in OAR
333-019-1010. Licensees must maintain proof of vaccination or documentation of
a medical or religious exception as required in OAR 333-019-1010(4).
(c) Proof the licensee and all other
caregivers have met and maintained the minimum qualifications at each home
where they train or work, as required by OAR 411-049-0125, including:
(A) Proof of required continuing education.
Documentation must include the date of each training, subject matter, name of
agency or organization providing the training, and number of
Department-approved classroom hours.
(B) Completed certificates to document the
substitute caregivers' completion of the Department's Caregiver Preparatory
Training Study Guide and Workbook and to document the resident manager,
floating resident manager, and shift caregivers, as applicable, completion and
passing of the Department's Ensuring Quality Care Course and
examination.
(C) Documentation of
orientation to the AFH on the Department's form (APD 0349) for the resident
manager, floating resident manager, shift caregivers, and substitute
caregivers, as applicable.
(D) The
licensee must maintain copies of all caregiver's certificates of completion as
part of the AFH facility records as required in OAR 411-050-0745.
(E) Employment applications and the names,
addresses, and telephone numbers of all caregivers employed or used by the
licensee.
(F) Verification that all
caregivers are not listed on either of the Exclusion Lists. (d) Copies of
notices sent to the LLA pertaining to changes in the resident manager, floating
resident manager, shift caregiver, or other primary
caregiver.
(e) Proof of
required vaccinations for animals on the premises.
(f) Well water tests, if required, according
to OAR 411-050-0715(10). Test records must be retained for a minimum of three
years.
(g) Residency Agreements
with all residents and, if applicable, specialized contracts with the
Department, and tenancy agreements with room and board tenants.
(h) Records of evacuation drills according
to OAR 411-050-0725, including the date, time of day, evacuation route, length
of time for evacuation of all occupants, names of all residents and occupants,
and names of residents and occupants that required assistance.
(i) Records of monthly smoke alarm and
carbon monoxide alarm testing.
(j)
The Department's current Adult Foster Home Back-Up Agreement form (APD 350)
completed by the current backup provider and the licensee, as stated in OAR
411-049-0135(7)(r).
(k)
Documentation the licensee confirmed the RN has a valid, unencumbered Oregon
license on the OSBN website at:
https://osbn.oregon.gov/OSBNVerification/Default.aspx.
(l) Maintain record of Certificate of
Occupancy or other documentation from the Building Code Division or local
building officials consistent with the requirements in OAR 411-049-0135(7)(s).
(m) Excluding menus as required in
OAR 411-050-0730(8), facility records must be maintained a minimum of three
years.
(2) REQUIRED
POSTED ITEMS. The following items must be posted in one location in the
entryway or other equally prominent place in the home where residents,
visitors, and others may easily read them:
(a) The AFH license.
(b) Conditions attached to the license, if
any. (c) A copy of a current floor plan meeting the requirements of OAR
411-050-0720(16).
(d) The AFH
Resident's Rights and Freedoms form (APD 0305).
(e) The home's policies as stated in the current Residency
Agreement that has been reviewed for compliance with these rules by the LLA.
(f) The Department's procedure for making complaints (SDS 0519).
(g) The Long-Term Care Ombudsman
poster.
(h) The Department's
inspection forms identifying the number and type of violations, if any,
including how corrections were made since the last annual inspection.
(i) The Department's notice pertaining to the
use of any intercoms and monitoring devices that may be used in the AFH.
(j) A weekly menu according to OAR
411-050-0730(8).
(3) POST
BY TELEPHONE. The following emergency contacts must be readily visible and
posted by a central telephone in the AFH:
(a)
The contact number for at least one back-up provider who has agreed to respond
in person in the event of an emergency and an emergency contact number for the
licensee must be readily visible and posted by a central telephone in the
AFH.
(b) The contact numbers for
the home's registered nurse consultant(s), which may include a healthcare
staffing agency.
Notes
Statutory/Other Authority: ORS 409.050, 410.070, 413.085, 443.001, 443.004, 443.725, 443.730, 443.735, 443.738, 443.742, 443.760, 443.767, 443.775, 443.790 & 443.880
Statutes/Other Implemented: ORS 197.660 - 197.670, 409.050, 410.070, 413.085, 441.373, 443.001 - 443.004, 443.705 - 443.825, 443.875 & 443.991
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.