22 Pa. Code § 233.109 - Methods of operation for Commission and committee meetings
(a) The order of
business for Commission meetings will be set forth in an agenda, which will
reflect all action items.
(b) Only
matters assigned to the Commission by law will be considered as agenda
items.
(c) Business will be
conducted in accordance with this chapter and the latest edition of
Robert's Rules of Order.
(d) Except as provided in paragraph (3), a
person or organization, other than the Commissioners and the staff of the
Commission, will not be permitted to participate in a Commission or committee
meeting unless that person or organization has been placed on the agenda. The
Commission or committee may establish limits to the content and length of
speeches by persons who wish to address the Commission or committee.
(1) A person disturbing, interrupting or
preventing the conduct of a public meeting may be requested to leave the
meeting or may be removed upon failure to comply with the meeting rules of the
Commission.
(2) Visitors to
meetings are allowed to record the proceedings using audio or video recording
equipment, but must first inform the Commission of their intent to
record.
(3) For a brief period at
each meeting, prior to consideration of the action items, time will be allotted
on the agenda for hearing public comment. Public comments may be entertained at
other times during a meeting at the discretion of the Chairperson. A
Commissioner may request a member of the public who has spoken to an issue to
clarify a position.
(e)
The Commission and committees will receive and record into the minutes written
proposals submitted by associations, individuals representing the teaching
profession and other interested persons.
(f) The Commission or a committee may request
the services of resource persons to facilitate the work of the Commission or
committee.
(g) Action items may be
submitted to the Commission or committee by agencies of the Commonwealth, a
Commissioner or an interested party. The Commission or committee may take the
item under advisement or may table, refer, dismiss or act upon the
item.
(h) Any commissioner may
submit agenda items for discussion or new business for the next Commission or
committee meeting. This will not prohibit a commissioner from initiating items
under new business in a current meeting.
(i) Public notice will be issued at least 36
hours prior to a meeting of the Commission or a committee and at least 24 hours
before a reconvened or rescheduled Commission or committee meeting. Public
notice is not required for emergency meetings. Emergency meetings are those
called to deal with "a real or potential emergency involving a clear and
present danger to life or property."
(j) Except when specifically prohibited by
law, votes on action items taken at a Commission or committee meeting are
publicly cast and, in the case of roll call votes, recorded in the minutes of
the Commission or committee.
(k)
Formal hearings will be conducted in accordance with 1 Pa. Code Part II
(relating to General Rules of Administrative Practice and Procedure) and other
rules or procedures which might be promulgated by the Commission.
(l) A copy of the minutes of Commission and
committee meetings will be made available to any individual or organization so
requesting.
(m) Materials and
statements released in the name of the Commission will be approved by the
Commission.
(n) Executive sessions
will be held as follows:
(1) The Commission or
committees may admit to an executive session persons necessary to carry out the
purpose of the meeting. The persons may include staff persons, legal and
technical advisors, and individuals and their representatives who may be
affected by matters to be discussed.
(2) An executive session may be held during
an open meeting or at the conclusion of an open meeting, or may be announced
for a future time at an open meeting.
(3) At the open meeting occurring immediately
prior to or subsequent to an executive session, the Commission or committee
will announce and include within its minutes, the date, time, location and
purpose of an executive session. The purpose of an executive session may be
explained by a general reference to the types or categories of subjects
discussed at the session and need not identify with specificity persons or
matters considered during the meeting.
(4) Unless otherwise provided by law, a
meeting at which a quorum of the members of the Commission or committees takes
official action with regard to matters discussed at an executive session will
be open to the public.
Notes
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