4 Pa. Code § 113.5 - Final application procedure
(a) The final application forms shall be
submitted by a volunteer company within 9 months after it receives written
notice from the OSFC in accordance with §
113.3(b) (relating
to initial application procedure) that it is eligible to submit the final
application forms to the OSFC or the application file will be closed by the
OSFC . The final forms required include the following:
(1) A notarized financial statement and plan
certification, PEMA-VL-5.
(2) A
letter of responsibility, PEMA-VL-10.
(b) In addition, the volunteer company shall
submit the following, if applicable:
(1) A
statement from the vendor, contractor or testing agency as to why the existing
facility or apparatus equipment is outmoded or unsafe.
(2) Plans and specifications for the
apparatus equipment , facility , or both.
(3) A legal description of real property upon
which the facility is being constructed or modernized.
(4) A signed copy of any agreement or
contract with a manufacturer or contractor.
(5) A signed copy of a loan agreement with a
lending institution when refinancing a debt. The date of the loan agreement
shall precede the date of the vehicle or equipment delivery or the completion
of the facility project.
(6) A
signed copy of bids or estimates for repair or rehabilitation of apparatus
equipment .
(7) The names, addresses
and home and work telephone numbers of board members or trustees and
officers.
(8) Other required
documents as determined by the OSFC when borrowing for used apparatus
equipment , accessory equipment , communications equipment or protective
equipment .
(c) The
evaluation of a volunteer company 's initial and final application forms shall
be performed by the staff of the Volunteer Loan Assistance Program.
(d) After the staff has completed its final
evaluation, the State Fire Commissioner or the Administrator of the Volunteer
Loan Assistance Program will recommend disposition of the completed loan
application to an application review committee within the OSFC which will make
the final decision on the loan application. A volunteer company 's loan
application will not be complete unless the OSFC has received the required
application forms and other documentation from the volunteer company at least
7-calendar days prior to a scheduled application review committee
meeting.
(e) The application review
committee will meet once a month as scheduled by the OSFC and will consist of
at least ten members. The committee will be composed of representatives from
the OSFC ; other State agencies or departments with fire, ambulance or rescue
service-related interests; the volunteer fire, ambulance and emergency service
community; and other appropriate parties as selected by the OSFC . Members will
serve without compensation but will be reimbursed for travel expenses incurred
in connection with attendance at committee meetings. Six members shall
constitute a quorum. The State Fire Commissioner will coordinate and chair the
committee meeting. If the State Fire Commissioner is unable to attend the
meeting, the Administrator of the Volunteer Loan Assistance Program will
coordinate and chair the meeting. Neither the State Fire Commissioner nor the
Loan Administrator will have a vote unless the vote is needed to break a tie
vote between the committee members present at the meeting.
(f) The State Fire Commissioner, Loan
Administrator and the application review committee will apply the loan
priorities and loan eligibility standards in §
113.4 (relating to loan priorities
and eligibility standards) to their final decision on the volunteer company 's
loan application.
(g) A volunteer
company aggrieved by a decision of the application review committee has the
right to appeal the committee's decision to the OSFC 's Commissioner or a
designee within 30 days as provided by 1 Pa. Code Part II (relating to the
general rules of administrative practice and procedure).
Notes
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