43 Pa. Code § 3.62 - Purchase of materials
Materials needed for maintenance and repair of the
(1)
Items costing less than
$100. The local board prepares a Form 7, listing the required items
and cost, and submits the Form 7 to the State Board. The State Board processes
this request and upon approval receives a field limit for the purchase. A copy
of the field limit, with a receiving report, is sent to the local board . Upon
receipt of the required items, the local board signs and returns the receiving
report to the Comptroller of the Department .
(2)
Items costing from $100 to
$299.99. The procedures for obtaining items costing from $100 to
$299.99 is the same as the procedures set forth in paragraph (1), with one
exception. The local board must submit at least two letterhead proposals, dated
and signed, from suppliers, along with the Form 7, to the State
Board.
(3)
Items costing
$300 to $1,000. The local board prepares a Form 7 (listing the
required items), attaches a list of suppliers, and forwards the request to the
State Board. The State Board sends invitations to bid to the suppliers. The bid
proposals received from the suppliers are forwarded, unopened, to the
Department of General Services for award. Upon award, a copy of the approved
purchase order and a copy of the receiving report will be sent to the local
board. Upon receipt of the required items, the local board signs and returns
the receiving report to the comptroller of the Department .
Notes
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