A.
Section
3-9-10,
Code of Laws of South Carolina, 1976. Any charges made or fees assessed by the
South Carolina Office of General Services for the acquisition, warehousing,
distribution or transfer of any property of the United States of America for
educational, public health or civil defense purposes, including research for
any such purpose which may now be or hereafter become eligible under the act,
shall be limited to those reasonably related to the costs of care and handling
in respect to its acquisition, receipt, warehousing, distribution or transfer.
The State Agency does not receive any appropriated funds from either State or
Federal sources.
B. Method of
Computing Service Charges.
Service charges shall be fair and equitable as related to the
services performed and the direct and indirect cost of operations. In general
the charges are related to the following expense factors:
(1) Personal Service
(a) Clerical
(b) Secretarial
(c) Purchasing & Supply
(d) Security
(e) Labor & Trades
(f) Equipment Operation
(2) Contractual Services
(a) Freight, Express & Delivery
(b) Travel
(c) Telegraph & Telephone
(d) Repairs
(e) Water, Heat, Lights & Power
(f) Other Contractual Services
(3) Supplies
(a) Fuel Supplies
(b) Office Supplies
(c) Motor Vehicle Supplies
(d) Postage
(e) Other Supplies
(4) Fixed Charges & Costs
(a) Rents--Equipment
(b) Insurance
(c) Contributions & Dues
(5) Equipment
(a) Office Equipment
(6) Depreciation
A chart has been prepared for computing service and handling
charges by applying percentage factors to acquisition cost in ranges to permit
consideration of property conditions, desirability, normal market value,
quantity available, etc. (See chart, infra)
C. Minimal Charges.
(1) In cases where property is located and
screened exclusively by a donee screener at a Holding Agency where state
screeners do not visit, the service charge will be reduced, as a general rule,
by 10%.
(2) On direct transfers of
property from the Holding Agency to the donee, where the donee pays all
transportation costs, the service charge may, as a general rule, be reduced by
25%, when compared to similar items transferred from the State Distribution
Center.
(3) Service and handling
charges assessed for donated property to providers of assistance to homeless
individuals shall be at nominal cost for care and handling.
D. Special Donations.
In cases involving major items of property or otherwise when
unusual expenses may be incurred, the State Agency may mutually arbitrate with
the donee for a fair and equitable service charge.
E. Evaluation of Service Charges.
The relation of service charges to the total costs of operation
will be evaluated on a quarterly basis. The service charges will be revised in
accordance with the evaluation results.
F. Funds accumulated from service charges
including such funds accumulated from donee service charges before October 17,
1977, or from other sources such as sales or compliance proceeds, will be used
to cover direct and indirect costs of the State Agency's operation, to purchase
necessary equipment, to rehabilitate donable surplus property, to provide
normal upkeep of office and distribution center facilities, to purchase
necessary equipment and supplies, to purchase replacement parts for donable
property items, to acquire or improve office space or distribution center
facilities as authorized in Section
3-9-10
of the South Carolina Code.
G.
Capital Reserve Fund.
A reasonable working capital reserve fund will be maintained
(the previous year's total overhead expenses) and should this reserve become
excessive, a reduction in service charges shall be made to all donees on future
transfers.
H. Deposits of
Service Charge Funds.
All moneys are deposited with the State Treasurer in a
Revolving General Fund and designated by a separate account in accordance with
Section
11-14-30
of the South Carolina Code, 1976.
I. Disposition of Funds if Facilities are
Sold.
All moneys arising from the sale of facilities shall be paid
into the State Treasurer and shall be kept on a separate account by the
Treasurer as a fund to be drawn upon the warrant of the Budget and Control
Board for the exclusive use and purpose which have been or shall be declared in
relation to the General Fund, in accordance with Section
11-9-620 of the
South Carolina Code, 1976.
J. Means and Methods of Financing.
(1) The State Agency receives no appropriated
funds from the State or Federal Government. The Agency is financed solely from
the assessment of service and handling charges on Federal surplus personal
property donated. Authority for this is covered by State statutes as defined in
Part I of the State Plan, Paragraph B(1).
|
Chart for Computing Service and Handling
Charges
|
|
(a)
|
(b)
|
(c)
|
|
Percent of A/C
|
Acquisition Cost
|
Service Charge Range
|
|
0-50%
|
0-$10
|
0-$5
|
|
0-40%
|
$10-$100
|
0-$40
|
|
0-30%
|
$100-$200
|
0-$60
|
|
0-25%
|
$200-$1500
|
0-$375
|
|
0-10%
|
$1500-$5000
|
0-$500
|
|
0- 5%
|
$5000-$20,000
|
0-$1000
|
|
0- 3%
|
$20,000-$50,000
|
0-$1050
|
|
0- 1%
|
$50,000-$100,000
|
0-$1000
|
|
Open
|
Over $100,000
|
Negotiable
|
Exceptions:
(a)
Rehabilitated property--Direct costs for rehabilitating property will be added
to the charge.
(b) Overseas
property--Additional costs for screening and returning property will be
added.
(c) Extraordinary and/or
unusual transportation charges--Charges on property with "out-of-the ordinary"
or "unusual transportation cost" will be added.
(d) Special Handling--An additional charge
may be made for dismantling, packing, crating, shipping, delivery and other
extraordinary charges.
(e)
Adjustment in acquisition cost--When the acquisition cost of an item is
unrealistic, an adjustment will be requested from the GSA Regional Office prior
to assessment of service charge.
(f) Lotted property--Property issued by the
pound will not be covered by the above schedule. Service charges will be
assessed on a price per pound basis.
(g) Fair market value--In certain special
cases service charges may be assessed on a basis of the fair market value of
the property.
