Tenn. Comp. R. & Regs. 0240-09-05-.08 - REQUEST FOR COPIES OF RECORDS

(1) The Coordinator will respond to a Public Records request for copies in the most economic and efficient manner practicable.

(2) Copies will be available for pickup at a location specified by the Coordinator.

(3) Tennessee Tech will not use fees and charges for copies of Public Records to hinder access to Public Records.

(4) The Coordinator will provide Requestors with an estimate of the charges prior to producing copies of records and may require prepayment of such charges before producing requested records.

(5) If fees for copies and labor do not exceed twenty-five dollars ($25), Tennessee Tech may waive those fees. Requests for waivers for costs that exceed $25 must be presented to the Coordinator, who is authorized to determine if such waiver is in the best interest of Tennessee Tech or for the public good.

(6) A requestor may use a personal cellphone to take pictures of records when the total amount of pages to be photographed does not exceed twenty-five (25) pages.

(7) Tennessee Tech will not waive fees associated with aggregated records requests.

(8) A Requestor must pay by cash, credit card, or personal check made payable to Tennessee Tech and presented to the Coordinator or to the Tennessee Tech Business Office.

(9) Tennessee Tech will aggregate record requests in accordance with the current office of Open Records Schedule for Reasonable Charges for Frequent and Multiple Requests when more than four (4) requests are received within a calendar month either from a single individual or a group of individuals deemed working in concert.

(10) If Tennessee Tech aggregates requests, the Coordinator will advise Requestors of the basis for the aggregation.

Notes

Tenn. Comp. R. & Regs. 0240-09-05-.08

Original rules filed April 28, 2020; effective 7/27/2020.

Authority: T.C.A. §§ 10-7-503(g)(2) and 49-8-203(a)(4).