Tenn. Comp. R. & Regs. 0400-20-10-.26 - RECORDS

(1) Each person who receives radioactive material pursuant to a license issued pursuant to these rules shall keep records showing the receipt, transfer, and disposal of the radioactive material as follows:

(a) The licensee shall retain each record of receipt of radioactive material as long as the material is possessed and for 3 years following transfer or disposal of the material.

(b) The licensee who transferred the material shall retain each record of transfer until the Division terminates each license that authorizes the activity that is subject to the recordkeeping requirement.

(c) The licensee who disposed of the material shall retain each record of disposal of radioactive material until the Division terminates each license that authorizes disposal of the material.

(2) A licensee shall retain each record that is required by these rules or by license condition for the period specified by the appropriate rule or license condition. If a retention period is not otherwise specified by rule or license condition, the record must be retained until the Division terminates each license that authorizes the activity that is subject to the recordkeeping requirement.

(3) Records which must be maintained pursuant to this rule may be the original or a reproduced copy. The record may also be stored in electronic media with the capability for producing legible, accurate, and complete records during the required retention period. Records such as letters, drawings, specifications, must include all pertinent information such as stamps, initials, and signatures. A licensee shall maintain adequate safeguards against tampering with and loss of records.

(4) Prior to license termination, each licensee authorized to possess radioactive material with a half-life greater than 120 days, in an unsealed form, shall forward the following records to the Division:

(a) Records of disposal of licensed material made under Rules 0400-20-05-.121 (including burials authorized before January 28, 1981), 0400-20-05-.122, 0400-20-05-.123, 0 40020-05-.124; and

(b) Records required by subparagraph (2)(d) of Rule 0400-20-05-.132.

(5) If licensed activities are transferred or assigned in accordance with paragraph (2) of Rule 0400-20-10-.16, each licensee authorized to possess radioactive material, with a half-life greater than 120 days, in an unsealed form, shall transfer the following records to the new licensee and the new licensee will be responsible for maintaining these records until the license is terminated:

(a) Records of disposal of licensed material made under Rules 0400-20-05-.121 (including burials authorized before January 28, 1981), 0400-20-05-.122, 0400-20-05-.123, 0 40020-05-.124; and

(b) Records required by subparagraph (2)(d) of Rule 0400-20-05-.132.

(6) Prior to license termination, each licensee shall forward the records required subparagraph (4)(n) of Rule 0400-20-10-.12 to the Division.

Notes

Tenn. Comp. R. & Regs. 0400-20-10-.26

Original rule filed February 22, 2012; effective May 22, 2012. Amendments filed September 1, 2021; effective 11/30/2021.

Authority: T.C.A. §§ 4-5-201, et seq.; 68-202-101, et seq.; and 68-202-201, et seq.