Tenn. Comp. R. & Regs. 0400-20-13-.04 - PHYSICAL PROTECTION IN TRANSIT

(1) Additional requirements for transfer of category 1 and category 2 quantities of radioactive material.

A licensee transferring a category 1 or category 2 quantity of radioactive material to a licensee of the Division, Commission, or an Agreement State shall meet the license verification provisions listed below instead of those listed in Rule 0400-20-10-.22.

(a) Any licensee transferring category 1 quantities of radioactive material to a licensee of the Division, Commission, or an Agreement State, prior to conducting such transfer, shall verify with the NRC's license verification system or the license issuing authority that the transferee's license authorizes the receipt of the type, form, and quantity of radioactive material to be transferred and that the licensee is authorized to receive radioactive material at the location requested for delivery. If the verification is conducted by contacting the license issuing authority, the transferor shall document the verification. For transfers within the same organization, the licensee does not need to verify the transfer.
(b) Any licensee transferring category 2 quantities of radioactive material to a licensee of the Division, Commission, or an Agreement State, prior to conducting such transfer, shall verify with the NRC's license verification system or the license issuing authority that the transferee's license authorizes the receipt of the type, form, and quantity of radioactive material to be transferred. If the verification is conducted by contacting the license issuing authority, the transferor shall document the verification. For transfers within the same organization, the licensee does not need to verify the transfer.
(c) In an emergency where the licensee cannot reach the license issuing authority and the license verification system is nonfunctional, the licensee may accept a written certification by the transferee that it is authorized by license to receive the type, form, and quantity of radioactive material to be transferred. The certification must include the license number, current revision number, issuing agency, expiration date, and for a category 1 shipment the authorized address. The licensee shall keep a copy of the certification. The certification must be confirmed by use of the NRC's license verification system or by contacting the license issuing authority by the end of the next business day.
(d) The transferor shall keep a copy of the verification documentation as a record for 3 years.
(2) Applicability of physical protection of category 1 and category 2 quantities of radioactive material during transit.
(a) For shipments of category 1 quantities of radioactive material, each shipping licensee shall comply with the requirements for physical protection contained in subparagraphs (3)(a) and (e) of this rule; paragraph (4) of this rule; part (5)(a)1 of this rule; part (5)(b)1 of this rule; subparagraph (5)(c) of this rule; and subparagraphs (6)(a), (c), (e), (g) and (h) of this rule.
(b) For shipments of category 2 quantities of radioactive material, each shipping licensee shall comply with the requirements for physical protection contained in subparagraphs (3)(b) through (e) of this rule; parts (5)(a)2 and 3 of this rule; part (5)(b)2 of this rule; subparagraph (5)(c) of this rule; and subparagraphs (6)(b), (d), (f), (g), and (h) of this rule. For those shipments of category 2 quantities of radioactive material that meet the criteria of subparagraph (21)(v) of Rule 0400-20-10-.30, the shipping licensee shall also comply with the advance notification provisions of paragraph (21) of Rule 0400-2010-.30.
(c) The shipping licensee shall be responsible for meeting the requirements of this rule unless the receiving licensee has agreed in writing to arrange for the in-transit physical protection required under this rule.
(d) Each licensee that imports or exports category 1 quantities of radioactive material shall comply with the requirements for physical protection during transit contained in part (3)(a)2 and subparagraph (3)(e) of this rule; paragraph (4) of this rule; part (5)(a)1 and (5)(b)1, and subparagraph (5)(c) of this rule; and subparagraphs (6)(a), (c), (e), (g), and (h) of this rule for the domestic portion of the shipment.
(e) Each licensee that imports or exports category 2 quantities of radioactive material shall comply with the requirements for physical protection during transit contained in parts (5)(a)2 and 3, and (5)(b)2 of this rule; and subparagraphs (6)(b), (d), (f), (g), and (h) of this rule for the domestic portion of the shipment.
(3) Preplanning and coordination of shipment of category 1 or category 2 quantities of radioactive material.
(a) Each licensee that plans to transport, or deliver to a carrier for transport, licensed material that is a category 1 quantity of radioactive material outside the confines of the licensee's facility or other place of use or storage shall:
1. Preplan and coordinate shipment arrival and departure times with the receiving licensee;
2. Preplan and coordinate shipment information with the governor or the governor's designee, identified in the contact information source described in subparagraph (4)(a) of this rule, of any state through which the shipment will pass to:
(i) Discuss the state's intention to provide law enforcement escorts; and
(ii) Identify safe havens; and
3. Document the preplanning and coordination activities.
(b) Each licensee that plans to transport, or deliver to a carrier for transport, licensed material that is a category 2 quantity of radioactive material outside the confines of the licensee's facility or other place of use or storage shall coordinate the shipment no-later-than arrival time and the expected shipment arrival with the receiving licensee. The licensee shall document the coordination activities.
(c) Each licensee who receives a shipment of a category 2 quantity of radioactive material shall confirm receipt of the shipment with the originator. If the shipment has not arrived by the no-later-than arrival time, the receiving licensee shall notify the originator.
(d) Each licensee, who transports or plans to transport a shipment of a category 2 quantity of radioactive material, and determines that the shipment will arrive after the no-later-than arrival time provided pursuant to paragraph (b) of this paragraph, shall promptly notify the receiving licensee of the new no-later-than arrival time.
(e) The licensee shall retain a copy of the documentation for preplanning and coordination and any revision thereof, as a record for 3 years.
(4) Advance notification of shipment of category 1 quantities of radioactive material.

As specified in subparagraphs (a) and (b) of this paragraph, each licensee shall provide advance notification to the Division, and to the governor of a state, or the governor's designee, of the shipment of licensed material in a category 1 quantity, through or across the boundary of the state, before the transport, or delivery to a carrier for transport of the licensed material outside the confines of the licensee's facility or other place of use or storage.

(a) Procedures for submitting advance notification.
1. The notification must be made to the Division and to the office of each appropriate governor or governor's designee. The contact information, including telephone and mailing addresses, of governors and governors' designees, is available on the NRC's Web site at https://scp.nrc.gov/special/designee.pdf. A list of the contact information is also available upon request from the Director, Division of Materials Safety, State, Tribal, and Rulemaking Programs, Office of Nuclear Material Safety and Safeguards, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001. Notifications to the NRC must be to the NRC's Director, Division of Security Policy, Office of Nuclear Security and Incident Response, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001. The notification to the NRC may be made by email to RAMQC_SHIPMENTS@nrc.gov or by fax to 301-816-5151.
2. A notification delivered by mail must be postmarked at least 7 days before transport of the shipment commences at the shipping facility.
3. A notification delivered by any means other than mail must reach the Division at least 4 days before the transport of the shipment commences and must reach the office of the governor or the governor's designee at least 4 days before transport of a shipment within or through the state.
(b) Information to be furnished in advance notification of shipment. Each advance notification of shipment of category 1 quantities of radioactive material must contain the following information, if available at the time of notification:
1. The name, address, and telephone number of the shipper, carrier, and receiver of the category 1 radioactive material;
2. The license numbers of the shipper and receiver;
3. A description of the radioactive material contained in the shipment, including the radionuclides and quantity;
4. The point of origin of the shipment and the estimated time and date that shipment will commence;
5. The estimated time and date that the shipment is expected to enter each state along the route;
6. The estimated time and date of arrival of the shipment at the destination; and
7. A point of contact, with a telephone number, for current shipment information.
(c) Revision notice.
1. The licensee shall provide any information not previously available at the time of the initial notification, as soon as the information becomes available but not later than commencement of the shipment, to the Division and to the governor of the state, or the governor's designee.
2. A licensee shall promptly notify the governor of a state or the governor's designee of any changes to the information provided in accordance with subparagraph (b) of this paragraph and part (1) of this subparagraph. The licensee shall also immediately notify the Division of any such changes.
(d) Cancellation notice.

Each licensee who cancels a shipment for which advance notification has been sent shall send a cancellation notice to the Division and to the governor or governor's designee previously notified. The licensee shall send the cancellation notice before the shipment would have commenced or as soon thereafter as possible. The licensee shall state in the notice that it is a cancellation and identify the advance notification that is being cancelled.

(e) Records.

The licensee shall retain a copy of the advance notification and any revision and cancellation notices as a record for 3 years.

(f) Protection of information.

State officials, state employees, and other individuals, whether or not licensees of the Commission or an Agreement State, who receive schedule information of the kind specified in subparagraph (b) of this paragraph shall protect that information against unauthorized disclosure as specified in subparagraph (2)(d) of Rule 0400-20-13-.03.

(5) Requirements for physical protection of category 1 and category 2 quantities of radioactive material during shipment.
(a) Shipments by road.
1. Each licensee who transports, or delivers to a carrier for transport, in a single shipment, a category 1 quantity of radioactive material shall:
(i) Ensure that movement control centers are established that maintain position information from a remote location. These control centers must monitor shipments 24 hours a day, 7 days a week, and have the ability to communicate immediately, in an emergency, with the appropriate law enforcement agencies.
(ii) Ensure that redundant communications are established that allow the transport to contact the escort vehicle (when used) and movement control center at all times. Redundant communications may not be subject to the same interference factors as the primary communication.
(iii) Ensure that shipments are continuously and actively monitored by a telemetric position monitoring system or an alternative tracking system reporting to a movement control center. A movement control center must provide positive confirmation of the location, status, and control over the shipment. The movement control center must be prepared to promptly implement preplanned procedures in response to deviations from the authorized route or a notification of actual, attempted, or suspicious activities related to the theft, loss, or diversion of a shipment. These procedures will include, but not be limited to, the identification of and contact information for the appropriate LLEA along the shipment route.
(iv) Provide an individual to accompany the driver for those highway shipments with a driving time period greater than the maximum number of allowable hours of service in a 24-hour duty day as established by the Department of Transportation Federal Motor Carrier Safety Administration. The accompanying individual may be another driver.
(v) Develop written normal and contingency procedures to address:
(I) Notifications to the communication center and law enforcement agencies;
(II) Communication protocols. Communication protocols must include a strategy for the use of authentication codes and duress codes and provisions for refueling or other stops, detours, and locations where communication is expected to be temporarily lost;
(III) Loss of communications; and
(IV) Responses to an actual or attempted theft or diversion of a shipment.
(vi) Each licensee who makes arrangements for the shipment of category 1 quantities of radioactive material shall ensure that drivers, accompanying personnel, and movement control center personnel have access to the normal and contingency procedures.
2. Each licensee that transports category 2 quantities of radioactive material shall maintain constant control and/or surveillance during transit and have the capability for immediate communication to summon appropriate response or assistance.
3. Each licensee who delivers to a carrier for transport, in a single shipment, a category 2 quantity of radioactive material shall:
(i) Use carriers that have established package tracking systems. An established package tracking system is a documented, proven, and reliable system routinely used to transport objects of value. In order for a package tracking system to maintain constant control and/or surveillance, the package tracking system must allow the shipper or transporter to identify when and where the package was last and when it should arrive at the next point of control.
(ii) Use carriers that maintain constant control and/or surveillance during transit and have the capability for immediate communication to summon appropriate response or assistance; and
(iii) Use carriers that have established tracking systems that require an authorized signature prior to releasing the package for delivery or return.
(b) Shipments by rail.
1. Each licensee who transports, or delivers to a carrier for transport, in a single shipment, a category 1 quantity of radioactive material shall:
(i) Ensure that rail shipments are monitored by a telemetric position monitoring system or an alternative tracking system reporting to the licensee, third-party, or railroad communications center. The communications center shall provide positive confirmation of the location of the shipment and its status. The communications center shall implement preplanned procedures in response to deviations from the authorized route or to a notification of actual, attempted, or suspicious activities related to the theft or diversion of a shipment. These procedures will include, but not be limited to, the identification of and contact information for the appropriate LLEA along the shipment route.
(ii) Ensure that periodic reports to the communications center are made at preset intervals.
2. Each licensee who transports, or delivers to a carrier for transport, in a single shipment, a category 2 quantity of radioactive material shall:
(i) Use carriers that have established package tracking systems. An established package tracking system is a documented, proven, and reliable system routinely used to transport objects of value. In order for a package tracking system to maintain constant control and/or surveillance, the package tracking system must allow the shipper or transporter to identify when and where the package was last and when it should arrive at the next point of control.
(ii) Use carriers that maintain constant control and/or surveillance during transit and have the capability for immediate communication to summon appropriate response or assistance; and
(iii) Use carriers that have established tracking systems that require an authorized signature prior to releasing the package for delivery or return.
(c) Investigations.

Each licensee who makes arrangements for the shipment of category 1 quantities of radioactive material shall immediately conduct an investigation upon the discovery that a category 1 shipment is lost or missing. Each licensee who makes arrangements for the shipment of category 2 quantities of radioactive material shall immediately conduct an investigation, in coordination with the receiving licensee, of any shipment that has not arrived by the designated no-later-than arrival time.

(6) Reporting of events.
(a) The shipping licensee shall notify the appropriate LLEA and the Division within 1 hour of its determination that a shipment of category 1 quantities of radioactive material is lost or missing. The appropriate LLEA would be the law enforcement agency in the area of the shipment's last confirmed location. During the investigation required by subparagraph (5)(c) of this rule, the shipping licensee will provide agreed upon updates to the Division on the status of the investigation.
(b) The shipping licensee shall notify the Division within 4 hours of its determination that a shipment of category 2 quantities of radioactive material is lost or missing. If, after 24 hours of its determination that the shipment is lost or missing, the radioactive material has not been located and secured, the licensee shall immediately notify the Division.
(c) The shipping licensee shall notify the designated LLEA along the shipment route as soon as possible upon discovery of any actual or attempted theft or diversion of a shipment or suspicious activities related to the theft or diversion of a shipment of a category 1 quantity of radioactive material. As soon as possible after notifying the LLEA, the licensee shall notify the Division upon discovery of any actual or attempted theft or diversion of a shipment, or any suspicious activity related to the shipment of category 1 radioactive material.
(d) The shipping licensee shall notify the Division as soon as possible upon discovery of any actual or attempted theft or diversion of a shipment, or any suspicious activity related to the shipment, of a category 2 quantity of radioactive material.
(e) The shipping licensee shall notify the Division and the LLEA as soon as possible upon recovery of any lost or missing category 1 quantities of radioactive material.
(f) The shipping licensee shall notify the Division as soon as possible upon recovery of any lost or missing category 2 quantities of radioactive material.
(g) The initial telephonic notification required by subparagraphs (a) through (d) of this paragraph must be followed within a period of 30 days by a written report submitted to the Division. A written report is not required for notifications on suspicious activities required by subparagraphs (c) and (d) of this paragraph. The report must set forth the following information:
1. A description of the licensed material involved, including kind, quantity, and chemical and physical form;
2. A description of the circumstances under which the loss or theft occurred;
3. A statement of disposition, or probable disposition, of the licensed material involved;
4. Actions that have been taken, or will be taken, to recover the material; and
5. Procedures or measures that have been, or will be, adopted to ensure against a recurrence of the loss or theft of licensed material.
(h) Subsequent to filing the written report, the licensee shall also report any additional substantive information on the loss or theft within 30 days after the licensee learns of such information.

Notes

Tenn. Comp. R. & Regs. 0400-20-13-.04
Original rule filed June 14, 2017; effective September 12, 2017. Amendments filed September 1, 2021; effective 11/30/2021.

Authority: T.C.A. ยงยง 4-5-201, et seq.; 68-202-101, et seq.; and 68-202-201, et seq.

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