The following terms as used in these
rules shall have the meanings described below:
(a) "Office of Open Records Counsel" (OORC)
means the office of the Tennessee Comptroller of the Treasury serving citizens,
media, and governmental entities as a resource for issues concerning
Tennessee's public records laws.
(b) "Public Records" means all documents,
papers, letters, maps, books, photographs, microfilms, electronic data
processing files and output, films, sound recordings, or other material,
regardless of physical form or characteristics, made or received pursuant to
law or ordinance or in connection with the transaction of official business by
(c) "Public Records Request
Coordinator" (PRRC) means the DIDD employee who has the responsibility to
ensure public record requests are routed to the appropriate records custodian
and are fulfilled in accordance with the TPRA and these rules. The Public
Records Request Coordinator may also be a records custodian.
(d) "Records Custodians" means the employees
of DIDD lawfully responsible for the direct custody and care of public records.
The records custodians are not necessarily the original preparers or receivers
of the records.
means a person seeking access to a public record, whether it is for inspection
Public Records Act" (TPRA) means the statutes codified at T.C.A. §§
Tenn. Comp. R. &
rules filed January 2, 2019; effective April 2, 2019. Repealed by Chapter 653,
§ 1 of the 2020 Public Acts, effective April 2, 2020. New rules filed
September 3, 2020; effective 12/2/2020.
Authority: T.C.A. §