PRRC shall review public record requests and make an initial determination of
1. If the requestor provided
evidence of Tennessee citizenship;
2. If the records requested are described
with sufficient specificity to identify them; and
3. If DIDD is the custodian of the requested
shall acknowledge receipt of a records request by appropriate means and take
any of the following appropriate actions:
Advise the requestor of these rules and requirements regarding:
(i) Evidence of Tennessee
(ii) The form required
to request copies;
(iv) Aggregation of multiple or
appropriate, deny the request in writing within seven (7) business days of
receipt of the request, using the "DIDD Public Records Request Response Form",
found on the DIDD website, providing the grounds for the denial, such as one or
more of the following:
(i) The requestor has
not presented evidence of Tennessee citizenship;
(ii) The request lacks specificity;
(iii) A specified exemption, or state or
federal law makes the record not subject to disclosure under the
(iv) DIDD is not the
custodian of the requested records; or
(v) The records do not exist.
3. If appropriate, contact the
requestor to see if the request can be narrowed.
4. Forward the records request to the
appropriate DIDD records custodian.
5. If requested records are in the custody of
a different government department or agency, and the PRRC knows the correct
governmental entity, the PRRC will provide that information to the requestor
with contact information for the PRRC for that entity, if known.