(1) Excessive fees
and charges for copies of public records should not be used to hinder access to
custodians shall provide requestors with a good faith estimate of the fees and
charges prior to producing the requested records.
(3) When fees and charges for copies and
labor do not exceed $50, the fees may be waived at the discretion of the PRRC.
When fees and charges for copies and labor exceed $50, the fees may be waived
at the discretion of the PRRC upon written request to the PRRC. Fees associated
with aggregated records requests will not be waived.
Fees and charges for copies and labor are
(a) $0.15 per page for letter and
legal size black and white copies.
(b) $0.50 per page for letter and legal size
(c) Labor charges,
when time exceeds one (1) hour for time reasonably necessary to produce
requested records, including the time spent locating, retrieving, reviewing,
reproducing, redacting, or scanning records, will vary depending on the hourly
rates of the employee(s) doing the work and may include the time of an attorney
reasonably necessary to review records and redactions to ensure compliance with
confidentiality requirements of state and federal law.
(d) If an outside vendor is used, the actual
costs assessed by the vendor.
No duplication costs will be charged for requests resulting in ten (10) or
fewer pages of records. No duplication costs will be charged for records
provided electronically except when paper copies that did not already exist are
required to be created in responding to the request, such as when a record must
be printed to be redacted.
Payment is to be made by check or money order payable to DIDD and mailed or
hand delivered to DIDD Fiscal and Administrative Services.
Tenn. Comp. R. &
rules filed January 2, 2019; effective April 2, 2019. Repealed by Chapter 653,
§ 1 of the 2020 Public Acts, effective April 2, 2020. New rules filed
September 3, 2020; effective 12/2/2020.
Authority: T.C.A. §