(1) Records custodians shall provide requestors with an itemized estimate of the charges prior to producing copies of records and may require pre-payment of such charges before producing requested records.
(2) Fees and charges for copies are as follows:
(a) Fees and charges for copies will be in accordance with the OORC Schedule of Reasonable Charges:
1. $0.15 per page for 8 x 11- and 8 ½ x 14 black and white copies.
2. $0.50 per page for 8 x 11- and 8 ½ x 14 color copies.
3. Labor at the hourly wage of the employee(s) reasonably necessary to produce the requested information when time exceeds 1 hour.
4. If an outside vendor is used, the actual costs assessed by the vendor.
5. For storage devices, such as flash drives, and other office items, the cost incurred by the TDLWD.
(b) If the fees and charges noted herein shall conflict with the OORC Schedule of Reasonable Charges, the OORC Schedule of Reasonable Charges shall control.
(c) Fees may be waived if waiver is in the best interest of the TDLWD and for the public good.
(3) Payments of fees for records shall be made by check or money order payable to the State of Tennessee, Tennessee Department of Labor & Workforce Development. Payment in cash will not be accepted. Payment is due upon production of the requested material. Requestors will not be entitled to receive additional records until all payments for records provided within the previous sixty (60) days have been received.
(4) Payment in advance may be required when costs are estimated to exceed $50.00 or an outstanding balance exceeds $100.00.
(5) If the copies of the requested records are delivered by mail, the costs of standard delivery, including postage, may be included in the copy charge. Any charges for non-standard delivery shall be borne by the requesting party.
(6) Unless otherwise agreed, TDLWD will not aggregate record requests in accordance with the Frequent and Multiple Request Policy promulgated by the OORC when more than (4) requests are received within a calendar month (either from a single individual or a group of individuals deemed working in concert).


Tenn. Comp. R. & Regs. 0800-08-01-.07
Original rules filed November 1, 2019; effective 1/30/2020.

Authority: T.C.A. §§ 10-7-503 and 10-7-506(a).

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