Tenn. Comp. R. & Regs. 1120-02-.06 - CERTIFICATION AND USE OF POOLS OF CANDIDATES

(1) Certification of a Pool of Candidates. The Commissioner shall certify a pool of candidates containing applicants meeting the minimum qualifications for the position to be filled by the requesting agency.

(2) Referred Pool of Candidates. Upon the request of the Appointing Authority, the Commissioner may establish employment, promotional, statewide, departmental, divisional, unit or any other pool of candidates deemed necessary or appropriate. The Commissioner shall issue a policy that agencies may use in establishing referred pools of candidates.

(3) Request for Certification. When a vacancy occurs in one (1) or more established positions in a classification in the preferred service, the Appointing Authority may request a pool of candidates to fill the position(s) in a manner prescribed by the Commissioner.

(4) Methods of Certification. The Commissioner shall certify to the Appointing Authority the names of applicants from the appropriate referred pool of candidates for the classification. When requesting a referred pool of candidates for a position with specified progression requirements, the Appointing Authority may request a referred pool of candidates for the entry/trainee level, intermediate/working level, or advanced working level.

(5) Interviewing Applicants from a Referred Pool of Candidates. If three (3) or more applicants are in the pool of candidates, the Appointing Authority shall offer an invitation to interview a minimum of three (3) applicants from the referred pool of candidates. If less than three (3) applicants are in the pool of candidates, the Appointing Authority shall invite each person in the pool of candidates to interview.

(6) Veterans' Preference. When invitations to interview candidates are extended, whether for appointment or promotion, and the pool of candidates contains eligible Veterans or Veteran spouses in compliance with T.C.A. § 8-30-307, such persons shall be invited to interview. If a Veteran is in the pool of candidates, and if the minimum qualifications and the skills, abilities, competencies and knowledge of the Veteran and any another applicant being interviewed for the position are equal, preference shall be given to the Veteran for the position, consistent with the Department of Human Resources' policy pertaining to Veterans' Preference.

(7) Appointment from a Referred Pool of Candidates. Within thirty (30) calendar days after being referred a pool of candidates, the Appointing Authority shall appoint one (1) of the applicants in the pool of candidates. If no appointment is made from a referred pool of candidates, the pool of candidates shall expire upon the thirty-first (31st) day.

Notes

Tenn. Comp. R. & Regs. 1120-02-.06

(For history prior to January 2, 1988, see pages 1-2 of the Introduction at the beginning of the chapters.) Repeal and new rule filed November 18, 1987; effective January 2, 1988. Amendment filed August 25, 1994; effective December 29, 1994. Repeal and new rule filed December 14, 2010; effective May 31, 2011. Repeal and new rule filed July 5, 2012; effective October 3, 2012. Amendments filed February 7, 2017; effective May 8, 2017. Rule was previously numbered 1120-02-.07 but was renumbered 1120-02-.06 with the deletion of original rule 1120-02-.04 filed January 18, 2023; effective 4/18/2023. Amendments filed January 18, 2023; effective 4/18/2023.

Authority: T.C.A. §§ 8-30-104, 8-30-105, 8-30-305, 8-30-306, and 8-30-307.