(1) Forms. All
forms, certificates, and reports used in the system of vital records are the
property of the Department of Public Health and shall be surrendered to the
State Registrar of Vital Records hereinafter referred to as "State Registrar"
upon demand. The forms prescribed and distributed by the State Registrar for
reporting vital events shall be used only for official purposes. No forms shall
be used in the reporting of vital events or making copies thereof except those
furnished or approved by the State Registrar.
Requirements for Preparation of
Certificates. All certificates and records relating to vital events must be
prepared on a typewriter with a black ribbon. All signatures required shall be
entered in black, unfading ink. Unless otherwise directed by the State
Registrar, no certificate shall be complete and correct and acceptable for
(a) That does not have the
certifier's name typed or printed legibly under his signature;
(b) That does not supply all items of
information called for thereon or satisfactorily account for their
(c) That contains
alterations or erasures;
does not contain handwritten signatures as required;
(e) That is marked "copy" or
(f) That is a carbon
(g) That is prepared on an
(h) That contains
improper or inconsistent data;
That contains an indefinite cause of death which denotes only symptoms of
disease or conditions resulting from disease;
(j) That is not prepared in conformity with
regulations or instructions issued by the State Registrar.
Designation of Additional Offices.
(a) The State Registrar shall determine
whether offices other than the Division of Vital Records are needed in this
State to aid in the efficient administration of the system of vital records.
Such determination shall be based on the most efficient method by which the
needs of the people of this State can be met.
(b) If the State Registrar determines
additional offices are necessary, such offices shall be designated with the
approval of the Department. The duties and responsibilities may be assigned to
currently existing offices or special branch offices of the Division of Vital
Records may be established in those areas where they are deemed necessary, or a
combination of existing offices and branch offices may be used. In all cases
where existing offices are utilized, the employees of such offices shall be
deemed to be employees of the Division of Vital Records and subject to the
control of the State Registrar when they are performing functions relating to
the system of Vital Records.
The State Registrar shall delegate such duties and responsibilities to such
offices as he deems necessary to insure the efficient operation of the system
of vital records. These may include any or all of the following:
1. The receipt and processing of birth, death
and fetal death records. This would include the receipt of these records from
the person responsible for filing the record, checking them for accuracy and
completeness, and forwarding them to the Division of Vital Records at intervals
prescribed by the State Registrar.
2. Issuance of certified copies of birth
and/or death records. The records from which the certified copies are issued
shall be provided by the Division of Vital Records. All forms and procedures
used to issue the copies shall be provided or approved by the State Registrar.
If it is deemed appropriate and feasible, any such office may be authorized and
provided copies of all birth and/or death records filed in this
3. Act as the agent of the
State Registrar in their area and provide assistance to physicians, hospitals,
funeral directors, and others in matters related to the system of vital
(d) The State
Registrar shall determine the responsibilities and duties of each office
Tenn. Comp. R. &
Original rule certified
June 7, 1974. Repeal and new rule filed January 18, 1978; effective February
17, 1978. Amendment filed May 17, 1979; effective July 2, 1979. Amendment filed
April 16, 1981; effective June 1, 1981.
Authority: T.C.A. §§53-404 and