Tenn. Comp. R. & Regs. 1200-07-01-.12 - COPIES OF DATA FROM VITAL RECORDS
(1) Full or short
form certified copies of vital records may be made by mechanical, electronic or
other reproductive processes. Certified copies may be issued only to the
registrant or the registrant's spouse, children, parents or guardian or their
respective authorized representative. Others who demonstrate that records are
required for determination or protection of their personal or property right
may be authorized to obtain certified copies. Information contained in the
"Information for Medical and Health Use Only" section of the birth certificate
and information contained in the "Confidential Information" section of the
certificate of marriage or certificate of divorce or annulment shall not be
included.
(2) A certified copy or
other copy of a death certificate will not be issued containing the cause of
death unless
(a) Specifically requested by the
spouse, children, parents or other next of kin of the decedent or their
respective authorized representatives, or
(b) For one of the following reasons: when a
documented need for the cause of death to establish a legal right or claim has
been demonstrated; when the request for the copy is made by or on behalf of an
organization that provides benefits to the decedent's survivors or
beneficiaries; upon specific request by local, state or federal agencies for
research or administrative purposes approved by the State Registrar; when
needed for research activities approved by the State Registrar; or upon receipt
of an order from a court of competent jurisdiction ordering such
release.
(3) When a
certified copy is issued, each certification shall be signed and certified as a
true copy by the officer in whose custody the record is entrusted and shall
include the date issued, the registrar's signature or an authorized facsimile
thereof, and the seal of the issuing office shall be affixed thereon.
(4) Verification of the facts contained in a
vital record may be furnished by the State Registrar to any federal or state
court or law enforcement agency or to any other agency representing the
interest of the registrant, subject to the limitations as indicated in (1) and
(2) above. Such verifications shall be on forms prescribed and furnished by the
State Registrar or on forms furnished by the requesting agency and acceptable
to the State Registrar; or, the State Registrar may authorize the verification
in other ways when it shall prove in the best interests of his
office.
(5) When the State
Registrar finds evidence that a certificate was registered through
misrepresentation or fraud, he shall have authority to withhold the issuance of
a certified copy of such certificate until a court determination of the facts
has been made.
(6) The given name
of a child shall be entered on the face of the original certificate of birth
prior to the issuance of a certified copy in full (or part). Verified
information from the record may be provided prior to entering the given name on
the face of the certificate.
Notes
Authority: T.C.A. ยงยง 4-5-202, 68-3-103, 68-3-104, 68-3-105, 68-3-205, and 68-3-206.
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