Tenn. Comp. R. & Regs. 1200-08-24-.10 - RECORDS AND REPORTS

(1) A report of all births, deaths and stillbirths which have occurred in the birthing center shall be filed with the local registrar in the county where the institution is located. The report shall be filed on the third (3rd) working day of each month on a form furnished by the State Registrar. The report shall state whether or not the list is complete for all events which have occurred in the facility during the preceding calendar month, and if not complete, shall show the number of events not included in the report. If no birth, death, or stillbirth occurred in the facility, the words "No Report" shall be entered on the form and forwarded to the local registrar.
(2) The Joint Annual Report, a calendar year statistical report, shall be filed with the department's Bureau of Information Resources no later than sixty (60) days following the twelve (12) months ending December 31.
(3) The birthing center shall report each case of communicable disease to the local county health officer in the mariner provided by existing regulations of the department. Repeated failure to report communicable diseases shall be cause for revocation of a facility license.
(4) The birthing center shall report all incidents of abuse, neglect, and misappropriation to the Department of Health in accordance with T.C.A. § 68-11-211.
(5) The birthing center shall report the following incidents to the Department of Health in accordance with T.C.A. § 68-11-211.
(a) Strike by staff at the facility;
(b) External disasters impacting the facility;
(c) Disruption of any service vital to the continued safe operation of the birthing center or to the health and safety of its patients and personnel; and
(d) Fires at the birthing center that disrupt the provision of patient care services or cause harm to the patients or staff, or that are reported by the facility to any entity, including but not limited to a fire department charged with preventing fires.
(6) The birthing center shall report information contained in the medical records of patients who have cancer or precancerous or tumorous diseases as provided by existing regulations. These reports shall be sent to the Cancer Reporting System of the department on a quarterly schedule no later than six (6) months after the date of the diagnosis or treatment.
(7) The birthing center shall retain legible copies of the records and reports specified in this paragraph for the thirty-six (36) month period following their issuance. Copies of these reports shall be maintained in a single file at a location convenient to the public and, during normal business hours, they shall be promptly produced for the inspection of any person who requests to view them. Each patient and each person assuming any financial responsibility for a patient must be fully informed, before or at the time of admission, of the availability of these reports to the public, of their location within the facility, and given an opportunity to inspect the file before entering into any monetary agreement with the facility.
(a) Local fire safety inspections.
(b) Local building code inspections, if any.
(c) Fire marshal reports.
(d) Department licensure and fire safety inspections and surveys.
(e) Department quality assurance surveys, including follow-up visits, and certification inspections, if any.
(f) Federal Health Care Financing Administration surveys and inspections, if any.
(g) Orders of the Commissioner or Board, if any.


Tenn. Comp. R. & Regs. 1200-08-24-.10
Original rule filed March 31, 1998; effective June 12, 1998. Amendment filed April 11, 2003; effective June 25, 2003. Amendments filed January 3, 2012; effective April 2, 2012.

Authority: T.C.A. §§ 4-5-202, 4-5-204, 68-11-202, 68-11-204, 68-11-206, 68-11-207, 68-11-209, 68-11-210, 68-11-211, and 68-11-213.

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