Tenn. Comp. R. & Regs. 1200-13-11-.02 - DEFINITIONS

(1) Division of TennCare (TennCare). A state governmental agency administratively located within the Tennessee Department of Finance and Administration; includes references to all employees and subdivisions of the agency.
(2) Media. This term includes reporters, editors and journalists working with radio, television, online or any other news organizations, and serving the general public.
(3) Media Inquiries. Inquiries not related to the use or disclosure of public records, made by or on behalf of members of the media.
(4) Protected Health Information (PHI). Health information that identifies or may be used to identify an individual and that meets the following criteria:
(a) Information that is:
1. Transmitted by electronic media; or,
2. Maintained in electronic media; or,
3. Transmitted or maintained in any other form or medium, including demographic information that identifies or may be used to identify an individual; and,
(b) Is created or received by a health care provider, health plan, public health authority, employer, life insurer, school or university, or health care clearinghouse; and,
(c) Relates to the physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual. See 45 C.F.R. § 160.103.
(5) Public Records. All documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency.
(6) Public Records Request Coordinator (PRRC). The individual, or individuals, designated in Rule .03, who has, or have, the responsibility to ensure public records requests are routed to the appropriate records custodian and are fulfilled according to the TPRA. The PRRC may also be a records custodian.
(7) Records Custodian. The office, official or employee lawfully responsible for the direct custody and care of a public record. The records custodian is not necessarily the original preparer or receiver of the record.
(8) Requestor. A person seeking access to a public record, whether it is for inspection or duplication.
(9) TennCare Public Records Request Form (Request Form). The form utilized by TennCare for processing a public records request, available on the TennCare website at https://www.tn.gov/tenncare/ or in Rule .09.


Tenn. Comp. R. & Regs. 1200-13-11-.02
Original rules filed January 3, 2019; effective 4/3/2019.

Authority: T.C.A. §§ 4-5-202, 10-7-503, and 71-5-105.

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