Tenn. Comp. R. & Regs. 1360-02-09-.04 - DUPLICATION BOARD
(1) The duplication
board shall be made up of one or more teams of two members each, one of whom
shall be a member of the majority party and one of whom shall be a member of
the minority party. Upon receiving a damaged or mutilated ballot, the
duplication board team will undertake the duplication of the ballot in the
following manner:
(a) The ballot to be
duplicated will be placed in a porta-punch device. Under the ballot to be
duplicated will be placed a pre-scored ballot card similar to the ballot to be
duplicated. The color of the duplicate ballot is red.
(b) The duplicated ballot will then be seen
through the holes of the original ballot. One member of the duplication team
will, under the observation of the other member and with the stylus provided,
begin on the left side of the ballot and go down the entire row punching out
each red chip that can be observed through the original ballot. This will be
done for each row in succession in which red rectangles appear. The team shall
also punch out the precinct and, where applicable, the Party identification
positions which appear at the very bottom of the ballot.
(c) When the team is satisfied that it has
accurately reproduced the ballot, the team member who observed the process
will, in the presence of the team member who punched the ballot, site the
ballot against the light.
This will be a check to determine whether all the holes in the original ballot have been punched out and will be a further check to insure that any holes not in the original ballot have not been punched out.
(d) When both members of the team
are satisfied that the ballot is properly duplicated they will each sign the
back of the duplicated ballot.
(e)
Both the original damaged ballot and the duplicate ballot will be identically
serially numbered beginning with "Ballot Number l."
(f) The duplicate ballot will then be entered
into the tray in ballot tab counties and the mutilated ballot will then be
placed in the damaged ballot envelope and forwarded to the data processing
board.
(g) One damaged ballot
envelope will be provided for each precinct. The outside of the envelope will
have a space to name or identify the precinct and a space showing the number of
damaged ballots included therein.
(h) Upon the completion of the duplication of
damaged ballots, appropriate entries shall be made on the duplication board log
(Fig. 5).
(2) Upon
receiving a ballot containing a write-in envelope, the board will process such
a ballot as follows:
(a) The board will place
identical precinct and ballot identification numbers on the ballot card and on
the write-in envelope.
(b) The
board will remove the ballot card from the write-in envelope and will determine
whether the voter has voted for any candidate on the punch card ballot for an
office for which a different candidate's name has been written in. In such a
case, the write-in envelope shall be rejected and the ballot card shall be
duplicated, omitting the vote for the candidate which conflicts with the
write-in envelope.
(c) If the votes
on the write-in envelope do not conflict with the ballot card, both the ballot
card and the write-in envelope will be forwarded to and processed in the usual
manner by the write-in board.
(d)
If a voter casts a vote for the same candidate on both the ballot card and the
write-in envelope, the ballot card will be processed in the usual manner and
the write-in envelope will be rejected with the appropriate notation.
Notes
Authority: T.C.A.ยงยง2-910, 2-7-117 and 2-11-201(c).
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