The PRRC shall review
public record requests and make an initial determination of the following:
1. If the records requested are described
with sufficient specificity to identify them; and
2. If the governmental entity is the
custodian of the records requested.
The PRRC shall acknowledge receipt of the
request and take the following appropriate action(s):
Advise the requestor of the following:
(i) Provision of proof of state
(ii) Fees for
reproduction and labor, if applicable;
(iii) Waivers of fees, if applicable;
(iv) Aggregation of multiple
Agency may deny the request in writing if the following applies:
(i) The requestor is not a Tennessee
(ii) The request lacks
(iii) An exemption
exists that makes the record not subject to disclosure under the TPRA;
(iv) The Agency is not the
custodian of the requested records. If the records relate to another
governmental entity and the PRRC is aware of the correct governmental entity,
the PRRC will advise the requestor of the correct governmental entity and PRRC
for that entity, if known.
3. If appropriate, the PRRC may contact the
requestor to see if request can be narrowed.
4. The PRRC shall forward the records request
to the appropriate records custodian and help facilitate the production of the
The designated PRRC for the Tennessee Wildlife Resources Agency will be the
attorney(s) in the Legal Division for the Agency.
Contact information for questions about
the TPRA process:
Public Records Request Coordinator
Attention: Legal Division
5107 Edmondson Pike
Nashville, TN 37211
(a) Upon receiving a public records request,
the request shall be forwarded to the PRRC for review.
(b) If it is not practicable to promptly
provide requested records because additional time is necessary to determine
whether the requested records exist, to gain access to records, to determine
whether the records are open, or for other similar reasons, then the PRRC
shall, within seven (7) business days from the date of receipt of the request,
inform the requestor if the records can be released, and if so, provide a
reasonable time for production of such records.
(c) The Agency will provide existing records
made in the normal course of business that are subject to disclosure pursuant
to the Open Records Act; however the Agency is not required to create records
in response to any request, including but not limited to summaries,
spreadsheets, lists, etc.
(d) If it
is determined that production of records should be segmented because the
records request is for a large volume of records or additional time is
necessary to prepare the records for access, the PRRC shall notify the
requestor that production of the records will be in segments and that a records
production schedule will be provided as expeditiously as practicable. If
appropriate, the PRRC should contact the requestor to see if request can be
(e) If additional
pertinent records are discovered that were inadvertently omitted from the
original records production, the records custodian will inform the PRRC, who
will contact the requestor concerning the omission and produce the records as
quickly as practicable.
(a) If a record contains confidential
information or information that is not open for public inspection, the records
custodian shall prepare a redacted copy prior to providing access. The records
custodian shall coordinate with the Agency's Legal Division/PRRC for review and
redaction of records.
Records that are created on the Agency's
REAL system and that are populated and updated using information from the
state's drivers' license database are considered confidential pursuant to
§ 18 USC 2721
and Tenn. Code Ann. §§
et seq. Such records are not subject to the Open Records Act, and shall only be
disclosed in accordance with exemptions provided for in federal and state
(a) There is no charge for inspection
of open public records.
location for inspection of records within the offices of the Agency shall be
specified by the records custodian.
(c) The PRRC may require an appointment for
inspection or may require inspection of records at an alternate location under
Reproduction of Records
(a) Copies will be available for pickup at
the location specified by the records custodian.
(b) Upon payment for costs of postage, copies
will be delivered to the requestor's home address by US Postal
(c) A requestor may be
allowed to make copies of records with personal equipment including but not
limited to a cellphone equipped with a camera but only after such records have
been inspected and properly redacted, if necessary.
(d) In order to alleviate costs, copies of
records may be provided via electronic transmission via email.
Fees and Charges
(a) Prior to producing copies of records,
requestors will be provided with an estimate of the charges, itemized by per
page costs, labor, as well as other media that has been reproduced, to be
(b) When fees for copies
and labor do not exceed $10.00 the fees will be waived.
(d) Payment is to be made by cash, cashier's
check, money order, or credit card. The cashier's check or money order shall be
made payable to the Tennessee Wildlife Resources Agency and must be delivered
to the agency sales office at TWRA Agency Sales Division, Ray Bell Region II
Office Building 5105 Edmondson Pike PO Box 41489 Nashville, TN 37204.
(e) Payment in advance will be required
whenever reproduction costs are estimated to exceed $10.00.