19 Tex. Admin. Code § 400.7 - Reporting Requirements
(a) Reporting
for the Adult Career Education (ACE) Grant Program is intended to demonstrate
to the Texas Legislature and others how the funds were used, resulting in
success rates achieved by Nonprofit Workforce Intermediary and Job Training
organizations as compared to the most recent student success
measures.
(b) The grant recipient
must provide grant activity reports each semester after receiving the initial
funds disbursement from the Grant Administrator. Reports are due 30 days after
each semester end based on the state's fiscal year beginning September 1 and
ending August 31, until all grant funds have been expended.
(c) Grant activity reports shall contain data
to include unduplicated headcount of participants whose funding is partially
provided by ACE grant funds as they progress through the program.
(d) Reporting will also require participant
demographic data to include elements of race/ethnicity and gender as defined by
Texas Higher Education Coordinating Board (THECB). Baseline categories will be
used to demonstrate the effect of program participation which pertain to
achievement gaps, and of interest to the State.
(e) The categories of race/ethnicity used by
the THECB are White, African American, Hispanic, Asian, Native American,
International, and Other (Unknown).
(f) Reporting requirements are subject to
change. The Grant Administrator may request additional information at any
time.
(g) The time frame of these
ACE grant funds may not align with a full cycle of participation in a grant
recipient's program (up to three years) that may be required for a participant
to progress from developmental courses to a high paying workforce degree. To
address this alignment issue, reporting may include total program results
regardless of funding source in order to demonstrate overall success rates of
the grant recipient's workforce intermediary program in each service and
results category.
(h) The Grant
Administrator may engage an audit firm to perform ACE grant compliance audits
on the premises of grant recipients. Such audits will be conducted with respect
to compliance with grant requirements, and accounting controls and procedures
related to how grant funds were used.
(i) Grant recipients must comply with all
reporting requirements. Failure to do so may result in termination of the grant
award and the entity being ineligible for future ACE grants.
(j) The Grant Administrator, or its designee,
may audit the grant recipient's records at any time.
Notes
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