19 Tex. Admin. Code § 400.7 - Reporting Requirements
(a) Reporting for the Adult Career
Education (ACE) Grant Program is intended to demonstrate to the Texas Legislature and others how the funds were used, resulting in success rates
achieved by Nonprofit Workforce Intermediary and Job Training organizations as compared to the most recent student success measures.
(b) The grant recipient must provide grant activity reports each semester after receiving the initial funds
disbursement from the Grant Administrator . Reports are due 30 days after each semester end based on the state's fiscal year beginning September 1 and
ending August 31, until all grant funds have been expended.
(c) Grant activity reports shall contain data
to include unduplicated headcount of participants whose funding is partially provided by ACE grant funds as they progress through the
program .
(d) Reporting will also require participant demographic data to include elements of
race/ethnicity and gender as defined by Texas Higher Education Coordinating Board (THECB). Baseline categories will be used to demonstrate the effect
of program participation which pertain to achievement gaps, and of interest to the State.
(e) The
categories of race/ethnicity used by the THECB are White, African American, Hispanic, Asian, Native American, International, and Other
(Unknown).
(f) Reporting requirements are subject to change. The Grant Administrator may request
additional information at any time.
(g) The time frame of these ACE grant funds may not align with a full
cycle of participation in a grant recipient's program (up to three years) that may be required for a participant to progress from developmental
courses to a high paying workforce degree. To address this alignment issue, reporting may include total program results regardless of funding source
in order to demonstrate overall success rates of the grant recipient's workforce intermediary program in each service and results category.
(h) The Grant Administrator may engage an audit firm to perform ACE grant compliance audits on the premises of
grant recipients. Such audits will be conducted with respect to compliance with grant requirements, and accounting controls and procedures related to
how grant funds were used.
(i) Grant recipients must comply with all reporting requirements. Failure to
do so may result in termination of the grant award and the entity being ineligible for future ACE grants.
(j) The Grant Administrator , or its designee, may audit the grant recipient's records at any time.
Notes
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