40 Tex. Admin. Code § 807.281 - General Information for Records
(a) A school shall
permanently maintain a master student registration list (MSRL) . If the school
maintains the MSRL in electronic form, the school must be able to produce a
printed copy immediately upon request. The MSRL must contain at least the
following information:
(1) date of applicable
entry;
(2) name of
student ;
(3) address of student
including city, state, and zip code;
(4) telephone number;
(5) social security number;
(6) date of birth; and
(7) name of program.
(b) A school shall maintain current records
and necessary data (physical or electronic) for each student required to be on
the master student registration list to show compliance with the Act and this
chapter. These records shall be:
(1)
maintained on-site;
(2) protected
against damage, loss (for example, fire, water, theft, tampering), or misuse;
and
(3) made available to the
Agency for inspection upon request.
(c) If applicable, the school shall maintain
and ensure that copies of the accreditation authorization and letter of
eligibility from the United States Department of Education are available for
Agency review.
(d) Degree granting
schools shall maintain a copy of the certificate of authorization from the
Coordinating Board for each authorized degree program.
(e) The Agency may conduct unannounced
compliance inspections.
(f) A
school shall maintain complete records of all advertising , sales, and
enrollment materials used by or on behalf of the school for a five-year period.
Materials maintained shall include, but not be limited to, direct mail pieces,
brochures, printed literature, films, leaflets, handbills, fliers, video and
audiotapes disseminated through the broadcast media, materials disseminated
through the print media or Internet, and sales and recruitment manuals used to
instruct sales personnel.
Notes
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