12 Va. Admin. Code § 5-481-3100 - Shipment records

A. Each licensee shall maintain for a period of three years after shipment a record of each shipment of licensed material not exempt under 12VAC5-481-2970, showing, where applicable:
1. Identification of the packaging by model number and serial number;
2. Verification that the packaging, as shipped, had no significant defect;
3. Volume and identification of coolant;
4. Type and quantity of licensed material in each package, and the total quantity of each shipment;
5. Date of the shipment;
6. Name and address of the transferee;
7. Address to which the shipment was made; and
8. Results of the determinations required by 12VAC5-481-3080 and by the conditions of the package approval.
9. For each item of irradiated fissile material, in addition to the items listed in subdivisions 1 through 8 of this subsection, identification by model number and serial number; irradiation and decay history to the extent appropriate to demonstrate that its nuclear and thermal characteristics comply with license conditions; and any abnormal or unusual condition relevant to radiation safety.
10. For each fissile package and for Type B packages, in addition to the items listed in subdivisions 1 through 8 of this subsection, any special controls exercised.
B. Each licensee shall maintain, for a period of three years after the life of the packaging to which they apply, records identifying the packaging by model number, serial number, and date of manufacture.
C. The licensee shall make available to the agency for inspection, upon reasonable notice, all records required by this section. Records are valid if stamped, initialed, or signed and dated by authorized personnel, or otherwise authenticated.
D. The licensee shall maintain sufficient written records to furnish evidence of the quality of the packaging. The records to be maintained include results of the determinations made by 12VAC5-481-3000; design, fabrication, and assembly records; results of reviews, inspections, tests, and audits; results of monitoring work performance and materials analyses; and results of maintenance, modification, and repair activities. Inspection, test, and audit records must identify the inspector or data recorder, the type of observation, the results, the acceptability, and the actions to be taken in connection with any deficiencies noted. These records must be retained for three years after the life of the packaging to which they apply.

Article 5 Quality Assurance


12 Va. Admin. Code § 5-481-3100
Derived from Virginia Register Volume 22, Issue 25, eff. September 20, 2006; Amended, Virginia Register Volume 34, Issue 02, eff. 10/18/2017.

Statutory Authority: § 32.1-229 of the Code of Virginia.

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