12 Va. Admin. Code § 5-590-531 - Reporting requirements for filtration treatment and disinfection treatment

A. The owner of a waterworks using a surface water source, a GUDI source, or both shall report monthly to the department the following specified information.

1. Turbidity measurements as required by 12VAC5-590-376 B shall be reported within 10 days after the end of each month the waterworks serves water to the public. Information that shall be reported includes:

a. The total number of filtered water turbidity measurements collected during the month.

b. The number and percentage of filtered water turbidity measurements collected during the month that are less than or equal to the turbidity limits specified in 12VAC5-590-395 A 2 b for the filtration technology being used.

c. The owner of a waterworks that uses lime softening may apply to the department for alternative exceedance levels for the levels specified in subdivision A 1 b of this section if the owner can demonstrate that higher turbidity levels in individual filters are due to lime carryover only and not due to degraded filter performance.

2. The owner of a waterworks with combined distribution systems serving at least 10,000 persons using a surface water source, a GUDI source, or both that provides conventional filtration treatment or direct filtration shall report monthly to the department the information specified in subdivisions A 2 a and A 2 b of this section. Also, the owner of a waterworks that provides filtration approved under 12VAC5-590-395 A 2 b shall report monthly to the department the information specified in subdivisions A 2 a and A 2 b of this section.

a. Turbidity measurements collected to meet 12VAC5-590-395 A 2 b shall be reported within 10 days after the end of each month the waterworks serves water to the public. Information that shall be reported includes:

(1) The total number of filtered water turbidity measurements collected during the month.

(2) The number and percentage of filtered water turbidity measurements collected during the month that are less than or equal to the turbidity limits specified in 12VAC5-590-395 A 2 b.

(3) The date and value of any turbidity measurements collected during the month that exceed 1.0 NTU for waterworks using conventional filtration treatment or direct filtration or that exceed the maximum level set by the department under 12VAC5-590-395 A 2 b.

b. The owner shall maintain the results of individual filter monitoring collected under 12VAC5-590-376 B for at least three years. The owner shall report the completion of individual filter turbidity monitoring under 12VAC5-590-376 B within 10 days after the end of each month the waterworks serves water to the public. The owner shall report individual filter turbidity measurement results collected under 12VAC5-590-376 B within 10 days after the end of each month the waterworks serves water to the public only if measurements demonstrate one or more of the conditions in 12VAC5-590-395 A 2 b. The owner of a waterworks that uses lime softening may apply to the department for alternative exceedance levels for the levels specified in 12VAC5-590-395 A 2 b if the owner can demonstrate that higher turbidity levels in individual filters are due to lime carryover only and not due to degraded filter performance.

3. For a waterworks with combined distribution systems serving 10,000 or more persons.

a. For an individual filter that has a measured turbidity level of greater than 1.0 NTU in two consecutive measurements collected 15 minutes apart, the owner shall report the filter number, the turbidity measurement, and the dates on which the exceedances occurred. In addition, the owner shall either produce a filter profile for the filter within seven days of the exceedance if the owner is not able to identify an obvious reason for the abnormal filter performance and report that the profile has been produced or report the obvious reason for the exceedance.

b. For an individual filter that has a measured turbidity level of greater than 0.5 NTU in two consecutive measurements collected 15 minutes apart at the end of the first four hours of continuous filter operation after the filter has been backwashed or otherwise taken offline, the owner shall report the filter number, the turbidity, and the dates on which the exceedances occurred. In addition, the owner shall either produce a filter profile for the filter within seven days of the exceedance if the owner is not able to identify an obvious reason for the abnormal filter performance and report that the profile has been produced or report the obvious reason for the exceedance.

c. For an individual filter that has a measured turbidity level of greater than 1.0 NTU in two consecutive measurements collected 15 minutes apart at any time in each of three consecutive months, the owner shall report the filter number, the turbidity measurement, and the dates on which the exceedances occurred. In addition, the waterworks shall conduct a self-assessment of the filter within 14 days of the exceedances and report that the self-assessment was conducted. The self-assessment shall consist of at least the following components: assessment of filter performance, development of a filter profile, identification and prioritization of factors limiting filter performance, assessment of the applicability of corrections, and preparation of a filter self-assessment report.

d. For an individual filter that has a measured turbidity level of greater than 2.0 NTU in two consecutive measurements collected 15 minutes apart at any time in each of two consecutive months, the owner shall report the filter number, the turbidity measurement, and the dates on which the exceedances occurred. In addition, the owner shall arrange for the conduct of a comprehensive performance evaluation (CPE) by the department or a third party approved by the department no later than 30 days following the exceedance and have the evaluation completed and submitted to the department no later than 90 days following the exceedance. A CPE means a thorough evaluation and analysis of a water treatment plant's performance-based capabilities and associated administrative, operational, and maintenance practices. A CPE is conducted to identify factors that may be adversely impacting a water treatment plant's capability to achieve compliance and emphasizes approaches that can be implemented without significant capital improvements.

4. For a waterworks with combined distribution systems serving fewer than 10,000 persons.

a. For an individual filter or the turbidity of CFE for waterworks with two filters that monitor CFE instead of individual filters that has a measured turbidity level of greater than 1.0 NTU in two consecutive measurements collected 15 minutes apart, the owner shall report the filter numbers, the turbidity measurements, and the dates on which the exceedances occurred and the cause (if known) for the exceedances.

b. For an individual filter or the turbidity of CFE for a waterworks with two filters that monitor CFE instead of individual filters that has a measured turbidity level of greater than 1.0 NTU in two consecutive measurements collected 15 minutes apart at any time in each of three consecutive months, the owner shall conduct a self-assessment of the filters within 14 days of the day the filter exceeded 1.0 NTU unless a CPE as specified in subdivision A 4 c of this section was required. A waterworks with two filters that monitor the CFE instead of individual filters shall conduct a self-assessment on both filters. The self-assessment shall be reported to the department and consist of at least the following components:

(i) date the self-assessment was triggered,

(ii) date the self-assessment was completed,

(iii) an assessment of filter performance,

(iv) development of a filter profile,

(v) identification and prioritization of factors limiting filter performance,

(vi) assessment of the applicability of corrections, and

(vii) preparation of a filter self-assessment report. The self-assessment shall be submitted within 10 days after the end of the month or 14 days after the self-assessment was triggered only if it was triggered during the last four days of the month.

c. For an individual filter or the turbidity of CFE for a waterworks with two filters that monitor CFE instead of individual filters that has a measured turbidity level of greater than 2.0 NTU in two consecutive measurements collected 15 minutes apart at any time in each of two consecutive months, the owner shall arrange for a CPE, as defined in subdivision A 3 d of this section, by the department or a third party approved by the department no later than 60 days following the day the filter exceeded 2.0 NTU in two consecutive months. The owner shall report within 10 days after the end of the month that a CPE is required and the date that it was triggered. If a CPE has been completed by the department or a third party approved by the department within the 12 prior months or the owner and the department are jointly participating in an ongoing comprehensive technical assistance project at the waterworks, then a new CPE is not required. If conducted, a CPE shall be completed and submitted to the department no later than 120 days following the day the filter exceeded 2.0 NTU in two consecutive measurements for the second straight month.

5. Reporting Cryptosporidium monitoring results.

a. The owner shall report results from the source water monitoring required in 12VAC5-590-401 B no later than 10 days after the end of the first month following the month when the sample is collected.

b. The owner shall report the following data elements for each Cryptosporidium analysis:

(1) Public water system (PWS) identification number;

(2) Facility identification number;

(3) Sample collection date;

(4) Sample type (field or matrix spike);

(5) Sample volume filtered (L), to nearest 1/4 L;

(6) Was 100% of filtered volume examined; and

(7) Number of oocysts counted.

c. Quality control for Cryptosporidium analysis:

(1) For matrix spike samples, the owner shall also report the sample volume spiked and the estimated number of oocysts spiked. These data are not required for field samples.

(2) For samples in which less than 10 L is filtered or less than 100% of the sample volume is examined, the owner shall also report the number of filters used and the packed pellet volume.

(3) For samples in which less than 100% of the sample volume is examined, the owner shall also report the volume of re-suspended concentrate and volume of this re-suspension processed through immunomagnetic separation.

d. The owner shall report the following data elements for each E. coli analysis:

(1) PWS identification number;

(2) Facility identification number;

(3) Sample collection date;

(4) Analytical method number;

(5) Method type;

(6) Source water type (flowing stream, lake or reservoir, GUDI source);

(7) E. coli/100 mL; and

(8) Turbidity.

e. The owner of a waterworks serving fewer than 10,000 persons and not required to monitor for turbidity under 12VAC5-590-401 B is not required to report turbidity with their E. coli results.

B. Reporting of requirements for enhanced treatment for Cryptosporidium.

1. The owner shall report sampling schedules under 12VAC5-590-401 Band source water monitoring results under 12VAC5-590-531 A 5, unless the owner notifies the department that the owner will not conduct source water monitoring due to meeting the criteria of 12VAC5-590-401 B 4.

2. The owner shall report the use of uncovered finished water storage facilities to the department as described in 12VAC5-590-415.

3. The owner of a waterworks that provide filtration shall report their Cryptosporidium bin classification as described in 12VAC5-590-401 D.

4. The owner shall report disinfection profiles and benchmarks to the department as described in 12VAC5-590-401 C 1 and C 2 before making a significant change in disinfection practice.

5. The owner shall report to the department in accordance with Table 531.1 for any microbial toolbox options used to comply with treatment requirements under 12VAC5-590-401 D 2. Alternatively, the department may approve a waterworks to certify operation within required parameters for treatment credit rather than reporting monthly operational data for toolbox options.

TABLE 531.1 Microbial Toolbox Reporting Requirements
TOOLBOX OPTION	OWNERS SHALL SUBMIT THE FOLLOWING INFORMATION:	ON THE FOLLOWING SCHEDULE:
Alternative source or intake management	Verification that the waterworks has relocated the intake or adopted the intake withdrawal procedure reflected in monitoring results.	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
Presedimentation	Monthly verification of the following: (i) Continuous basin operation; (ii) Treatment of 100% of the flow; (iii) Continuous addition of a coagulant; and (iv) At least 0.5-log mean reduction of influent turbidity or compliance with alternative performance criteria approved by the department.	Monthly reporting within 10 days following the month in which the monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Two-stage lime softening	Monthly verification of the following: (i) Chemical addition and hardness precipitation occurred in two separate and sequential softening stages before filtration; and (ii) Both stages treated 100% of the water treatment plant flow.	Monthly reporting within 10 days following the month in which the monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Bank filtration	Initial demonstration of the following: (i) Unconsolidated, predominantly sandy aquifer; and (ii) Setback distance of at least 25 ft. (0.5-log credit) or 50 ft. (1.0-log credit).	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
	If monthly average of daily maximum turbidity is greater than 1.0 NTU then the waterworks shall report the result and submit an assessment of the cause.	Report within 30 days following the month in which the monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Combined filter performance	Monthly verification of CFE turbidity levels less than or equal to 0.15 NTU in at least 95% of the four-hour CFE measurements collected each month.	Monthly reporting within 10 days following the month in which the monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Individual filter performance	Monthly verification of the following: (i) Individual filter effluent turbidity levels less than or equal to 0.15 NTU in at least 95% of samples each month in each filter; and (ii) No individual filter greater than 0.3 NTU in two consecutive readings 15 minutes apart.	Monthly reporting within 10 days following the month in which the monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Demonstration of performance	Results from testing following a protocol approved by the department.	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
	As required by the department, monthly verification of operation within conditions of the department's approval for demonstration of performance credit.	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Bag filters and cartridge filters	Demonstration that the following criteria are met: (i) Process meets the definition of bag or cartridge filtration; and (ii) Removal efficiency established through challenge testing that meets criteria in 12VAC5-590-401 E 6 a.	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
	Monthly verification that 100% of the water treatment plant flow was filtered.	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Membrane filtration	Results of verification testing demonstrating the following: (i) Removal efficiency established through challenge testing that meets criteria in subdivision B 5 of this section; and (ii) Integrity test method and parameters, including resolution, sensitivity, test frequency, control limits, and associated baseline.	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
	Monthly report summarizing the following: (i) All direct integrity tests above the control limit; and (ii) If applicable, any turbidity or alternative indirect integrity monitoring approved by the department that results in triggering direct integrity testing and the corrective action that was taken.	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Second stage filtration	Monthly verification that 100% of flow was filtered through both stages and the first stage was preceded by a coagulation step.	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Slow sand filtration (as secondary filter)	Monthly verification that both a slow sand filter and a preceding separate stage of filtration treated 100% of flow from surface water or GUDI.	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Chlorine dioxide	Summary of CT values for each day as described in 12VAC5-590-401 E 7 b (1).	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
Ozone	Summary of CT values for each day as described in 12VAC5-590-401 E 7 b (2).	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.
UV	Validation test results demonstrating operating conditions that achieve required UV dose.	No later than the applicable treatment compliance date in 12VAC5-590-401 D 3.
	Monthly report summarizing the percentage of water entering the distribution system that was not treated by UV reactors operating within validated conditions for the required dose as specified in 12VAC5-590-401 E 7 c (1).	Within 10 days following the month in which monitoring was conducted, beginning on the applicable treatment compliance date in 12VAC5-590-401 D 3.

C. Disinfection information specified in this subsection shall be reported to the department within 10 days after the end of each month the waterworks serves water to the public. Information that shall be reported includes:

1. For each day, the lowest measurement of residual disinfectant concentration in mg/L in water entering the distribution system.

2. The date and duration of each period when the residual disinfectant concentration in water entering the distribution system fell below 0.2 mg/L and when the department was notified of the occurrence.

3. The following information on the samples collected in the distribution system in conjunction with total coliform monitoring pursuant to 12VAC5-590-395 A 2.

a. Number of instances where the residual disinfectant concentration is measured;

b. Number of instances where the residual disinfectant concentration is not measured but HPC is measured;

c. Number of instances where the residual disinfectant concentration is measured but not detected and no HPC is measured;

d. Number of instances where no residual disinfectant concentration is detected and where HPC is greater than 500/mL;

e. Number of instances where the residual disinfectant concentration is not measured and HPC is greater than 500/mL; and

f. For the current and previous month the waterworks serves water to the public, the value of "V," in percent, in the following formula:

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a = the value in subdivision C 3 a of this section.

b = the value in subdivision C 3 b of this section.

c = the value in subdivision C 3 c of this section.

d = the value in subdivision C 3 d of this section.

e = the value in subdivision C 3 e of this section.

g. The department may determine that based on site-specific considerations if an owner has no means for having a sample transported and analyzed for HPC by a certified laboratory under the requisite time and temperature conditions and the waterworks is providing adequate disinfection in the distribution system, the HPC compliance requirements of subdivisions C 3 a through C 3 f of this section do not apply.

4. The owner need not report the data listed in subdivision C 1 of this section if all data listed in subdivisions C 1, C 2, and C 3 of this section remain on file at the waterworks and the department determines that the owner has submitted all of the information required by subdivisions C 1, C 2, and C 3 of this section for the last 12 months.

5. A waterworks using disinfection oxidants other than free chlorine after filtration shall continue to record disinfection profile measurements and incorporate log inactivation computations into their monthly operation reports, as described in 12VAC5-590-570.

D. Reporting requirements for DBPs. The owner shall report the following information to the department in accordance with 12VAC5-590-530. The department may choose to perform calculations and determine whether the PMCL was violated, instead of having the owner report that information.

1. Locational running annual average (LRAA) reporting:

a. The owner shall report the following information for each monitoring location to the department:

(1) Number of samples collected during the last quarter.

(2) Date and results of each sample collected during the last quarter.

(3) Arithmetic average of quarterly results for the last four quarters for each LRAA, beginning at the end of the fourth calendar quarter that follows the compliance date and at the end of each subsequent quarter. If the LRAA calculated based on fewer than four quarters of data would cause the PMCL to be exceeded regardless of the monitoring results of subsequent quarters, the owner shall report this information to the department as part of the first report due following the compliance date or anytime thereafter that this determination is made. If the owner is required to conduct monitoring at a frequency that is less than quarterly, then the owner shall make compliance calculations beginning with the first compliance sample collected after the compliance date, unless the owner is required to conduct increased monitoring under 12VAC5-590-374 F 5.

(4) Whether, based on 12VAC5-590-384 B 1, the PMCL was violated at any monitoring location.

(5) Any operational evaluation levels under 12VAC5-590-384 B 1 d that were exceeded during the quarter, and if so, the location and date and the calculated TTHM and HAA5 levels.

b. The owner of a waterworks using a surface water source, a GUDI source, or both seeking to qualify for or remain on reduced TTHM and HAA5 monitoring shall report the following source water TOC information for each water treatment plant that treats surface water or groundwater under the direct influence of surface water to the department within 10 days of the end of any quarter in which monitoring is required:

(1) The number of source water TOC samples collected each month during last quarter.

(2) The date and result of each sample collected during last quarter.

(3) The quarterly average of monthly samples collected during last quarter or the result of the quarterly sample.

(4) The RAA of quarterly averages from the past four quarters.

(5) Whether the RAA exceeded 4.0 mg/L.

2. The owner of a waterworks monitoring for chlorite under the requirements of 12VAC5-590-374 G shall report:

a. The number of entry point samples collected each month for the last three months.

b. The location, date, and result of each sample (both entry point and distribution system) collected during the last quarter.

c. For each month in the reporting period, the arithmetic average of all samples collected in each three sample set collected in the distribution system.

d. Whether, based on 12VAC5-590-384 B 3, the PMCL was violated, in which month, and how many times it was violated each month.

3. The owner of a waterworks monitoring for bromate under the requirements of 12VAC5-590-374 H shall report:

a. The number of samples collected during the last quarter.

b. The location, date, and result of each sample collected during the last quarter.

c. The arithmetic average of the monthly arithmetic averages of all samples collected in the last year.

d. Whether, based on 12VAC5-590-384 B 2, the PMCL was violated.

E. Reporting requirements for disinfectants. The owner shall report the information specified in this subsection to the department in accordance with 12VAC5-590-530. The department may choose to perform calculations and determine whether the MRDL was violated, instead of having the owner report that information:

1. The owner of a waterworks monitoring for chlorine or chloramines under the requirements of 12VAC5-590-374 I 1 shall report:

a. The number of samples collected during each month of the last quarter.

b. The monthly arithmetic average of all samples collected in each month for the last 12 months.

c. The arithmetic average of all monthly averages for the last 12 months.

d. Whether, based on 12VAC5-590-384 C 1, the MRDL was violated.

2. The owner of a waterworks monitoring for chlorine dioxide under the requirements of 12VAC5-590-374 I 2 shall report:

a. The dates, results, and locations of samples collected during the last quarter.

b. Whether, based on 12VAC5-590-384 C 2, the MRDL was violated.

c. Whether the MRDL was exceeded in any two consecutive daily samples and whether the resulting violation was acute or nonacute.

F. Reporting requirements for DBPPs and enhanced coagulation or enhanced softening. The owner shall report the following information to the department in accordance with 12VAC5-590-530. The department may choose to perform calculations and determine whether the treatment technique was met, instead of having the owner report that information:

1. The owner of a waterworks monitoring monthly or quarterly for TOC under the requirements of 12VAC5-590-374 J and required to meet the enhanced coagulation or enhanced softening requirements in 12VAC5-590-411 A 2 shall report:

a. The number of paired (source water and treated water) samples collected during the last quarter.

b. The location, date, and results of each paired sample and associated alkalinity collected during the last quarter.

c. For each month in the reporting period that paired samples were collected, the arithmetic average of the percent reduction of TOC for each paired sample and the required TOC percent removal.

d. Calculations for determining compliance with the TOC percentage removal requirements, as provided in 12VAC5-590-411 A 3.

e. Whether the waterworks is in compliance with the enhanced coagulation or enhanced softening percent removal requirements in 12VAC5-590-411 A 2 for the last four quarters.

2. The owner of a waterworks monitoring monthly or quarterly for TOC under the requirements of 12VAC5-590-374 J and meeting one or more of the alternative compliance criteria in 12VAC5-590-411 A 1 c or A 1 d shall report:

a. The alternative compliance criterion that the waterworks is using.

b. The number of paired samples collected during the last quarter.

c. The location, date, and result of each paired sample and associated alkalinity collected during the last quarter.

d. The running annual arithmetic average based on monthly averages (or quarterly samples) of source water TOC for a waterworks meeting a criterion in 12VAC5-590-411 A 1 c (1) or A 1 c (3) or of treated water TOC for waterworks meeting the criterion in 12VAC5-590-411 A 1 c (2).

e. The running annual arithmetic average based on monthly averages (or quarterly samples) of source water SUVA for a waterworks meeting the criterion in 12VAC5-590-411 A 1 c (5) or of treated water SUVA for a waterworks meeting the criterion in 12VAC5-590-411 A 1 c (6).

f. The RAA of source water alkalinity for a waterworks meeting the criterion in 12VAC5-590-411 A 1 c (3) and of treated water alkalinity for a waterworks meeting the criterion in 12VAC5-590-411 A 1 d (1).

g. The RAA for both TTHM and HAA5 for a waterworks meeting the criterion in 12VAC5-590-411 A 1 c (3) or A 1 c (4).

h. The RAA of the amount of magnesium hardness removal (as CaCO₃, in mg/L) for a waterworks meeting the criterion in 12VAC5-590-411 A 1 d (2)

i. Whether the waterworks is in compliance with the particular alternative compliance criterion in 12VAC5-590-411 A 1 c or A 1 d.

G. Additional reporting requirements. The owner shall report the following incidents within 24 hours to the department:

1. A waterborne disease outbreak that is potentially attributable to that waterworks.

2. Chlorine residual of below 0.2 mg/L in the water entering the distribution system. The owner also shall notify the department by the end of the next business day whether or not the residual was restored to at least 0.2 mg/L within four hours.

Notes

12 Va. Admin. Code § 5-590-531

Derived from Virginia Register Volume 37, Issue 20, eff. 6/23/2021.

Statutory Authority: §§ 32.1-12 and 32.1-170 of the Code of Virginia.