A. All records shall be open and available
for inspection by any employee of the department during normal business hours
or at a reasonable time agreeable to the department employee. Schools shall
have someone, who is employed by or otherwise associated with the school and
who can access all records, available to assist the department employee, as
necessary. If copies of such records are not readily available, the department
employee may secure and remove these records in order to review, photocopy them
or use them in a hearing. The department shall return those records it removes
after the review or photocopying is completed, or at the conclusion of the
hearing process, including any related court action, when used for that
purpose.
B. Each applicant for
licensing as a driver training school shall permit the department to inspect
its operations, facilities and records as they relate to its driver training
program for the purpose of determining whether the applicant is qualified for
licensing.
The department shall perform its inspections during normal
business hours with or without prior notice to the driver training schools. The
department shall prepare a written report on the results of each inspection,
and provide a copy of the report to and review it with the applicant. At the
conclusion of the review of the report, the applicant shall provide signed
written documentation to the representative of the department conducting the
inspection that indicates the school has received and reviewed the
report.
C. Each school
shall permit the department, from time to time, to inspect and conduct a
general compliance review of its business offices, classrooms, vehicles and any
other records or properties associated with the operation of the school to
determine whether the school remains in compliance with licensing
requirements.
D. The department
shall perform its inspections and general compliance reviews during normal
business hours with or without prior notice to the driver training schools. The
department shall prepare a written report on the results of each inspection and
general compliance review, and provide a copy of the report to and review it
with the owner or business manager of the school. At the conclusion of the
review of the report, the owner or business manager of the school shall provide
signed written documentation to the representative of the department conducting
the inspection or general compliance review that indicates the school has
received and reviewed the report.
E. Any school owner, employee or instructor
who meets with department employees for the purposes of inspecting or otherwise
obtaining records is subject to the conduct requirements set forth in these
regulations. Any school owner, employee or instructor who violates the conduct
requirements set forth in these regulations during such meetings shall be
subject to the sanctions set forth in these regulations.
F. Each student's record shall be open and
available for inspection by the respective current or former student 18 years
of age or older and by the parents and legal guardians of current or former
students under 18 years of age during normal business hours or at a reasonable
time agreeable to both the school and the student or parents or legal guardians
of students under 18 years of age.
Under no circumstances shall a school owner, employee or
instructor meet, for the purposes of inspecting records, or for any other
purpose, with current or former students under 18 years of age at the time of
the meeting without a parent or legal guardian being present unless the student
is married or emancipated. Any school owner, employee or instructor who meets
with students, parents or legal guardians for the purposes of inspecting
records is subject to the conduct requirements set forth in these regulations.
Any school owner, employee or instructor who violates the conduct requirements
set forth in these regulations during such meetings with students, parents or
legal guardians shall be subject to the sanctions set forth in these
regulations.
