Written requests preferred.
Requests for public records of the
university may be addressed to the public records officer at the address given
The university encourages, but does not require, requestors to use the public
records request form made available by the public records office on the
university web site (www.cwu.edu/business-services
Requests made orally, whether by phone or in person, may be confirmed in
writing by the public records officer.
Contents of records
A request for public records must include the following
(a) The name and contact
information of the person requesting the records;
(b) The requestor's mailing address, which
may be an electronic mail address;
(c) The date and time of the
(d) A description of the
requested records that is sufficiently detailed to enable the public records
officer to identify and locate the records; and
(e) A statement indicating whether the
requestor wishes to inspect the records or to receive copies of the records in
paper or electronic form.
Lists of individuals for commercial
purposes. State agencies and institutions are not permitted to provide
lists of individuals for commercial purposes. A request for lists of
individuals must be accompanied by the requestor's signed declaration that the
list will not be used for commercial purposes. The public records officer may
inquire as to the requestor's intended use of the list and may deny the request
if it is evident from the request that the list will be used for a commercial
identifying records. The public records officer may assist requestors in
identifying the specific records sought by the requestor. With limited
exceptions, a requestor may not be required to state the purpose of the
request. However, the records officer may ask the purpose of the request if
such inquiry will assist in identifying the records requested.