What records must I keep and how do I handle the monthly
report?
(1)
Wrecker books
and files. The wrecker must maintain books and files that contain the
following:
(a) A record of each vehicle or
part acquired giving:
(i) A description of the
vehicle or part by make, model, year, and for major component parts, except
core parts, the vehicle identification number and "yard number" assigned at the
time the vehicle or major component part was placed in the wrecking
yard;
(ii) The date purchased or
acquired by the vehicle wrecker, and the name of the person, firm or
corporation from which the vehicle or part was obtained;
(iii) The certificate of ownership number if
registered in a title state, or registration number if a nontitling state; or
description of the document used in lieu of title, such as an affidavit of
sale, a bill of sale for a vehicle or vehicle part;
(iv) The name of the state and license number
in the state that a vehicle was last registered; and
(v) A statement indicating whether any used
car or truck at least six years but not more than twenty years old met the
market value threshold amount prior to the vehicle being wrecked, destroyed or
damaged, as required by RCW 46.12.070 and WAC
308-56A-460. If this statement is
not provided, when required, the department will treat the vehicle as if the
wrecker indicated that the market value threshold was met prior to the vehicle
being wrecked.
What is "market value threshold amount?" The
current market value threshold amount is six thousand seven hundred ninety
dollars. For vehicles six through twenty years old a statement whether or not
the vehicle meets the market value threshold amount as defined in RCW 46.12.005
and WAC 308-56A-500 is also
required.
How is the market value threshold amount
determined? Using the current market value threshold amount described in
RCW 46.12.005 each year the department will add the increased value if the
increase is equal to or greater than fifty dollars.
If the value is less than fifty dollars the department will
track the increased value amount each year until the amount is equal to or
greater than fifty dollars.
(b) A record of the disposition of the motor,
body, and major component parts giving the name of the person purchasing the
part(s), if any. Sales to scrap processors must be accompanied by an invoice or
bill of sale, listing each vehicle by its yard number. The wrecker must retain
a copy of the invoice or bill of sale for purposes of inspection for three
years.
These records will be subject to inspection by authorized
representatives of the department and law enforcement officials during regular
business hours. The information must be entered in the wrecker's records within
two business days of the event requiring the entry, such as receipt of a
vehicle.
(2)
The vehicle wrecker must furnish written reports. By the tenth of
the month following the month of acquisition of vehicles entered into the
wrecking yard inventory, each wrecker must submit a report on the form
prescribed by the department documenting that the vehicles were acquired and
entered into the wrecking yard inventory during the previous month. Vehicles
being held in the segregated storage area awaiting ownership documents, under
WAC
308-63-070(8),
will not be reported. The report must be made in duplicate. The original must
be sent to the department and the duplicate retained for the wrecker's files.
If no vehicles were acquired during that month, the monthly report must be sent
in stating "none." The report must contain information for vehicles only as the
wrecker is required to keep by subsection (1)(a)(i), (ii), (iii), (iv), and (v)
of this section. The report must be accompanied by properly endorsed
certificates of ownership or other adequate evidence of ownership and
registration certificates. Records on acquisitions and sales of vehicle parts
need not be included in reports submitted to the department but records must be
kept for three years from the date of purchase and made available for
inspection.
(3)
Identity of
vehicles in yard. A yard number must identify all vehicles placed in the
wrecking yard. The number must be assigned in the wrecker's records with
numerals marked so as to be clearly visible and legible. If a part of a vehicle
is sold which has the number on it, the yard number of the vehicle must be
remarked in another location on the vehicle.
