Wash. Admin. Code § 430-01-070 - Responses to public records requests
(1)
Acknowledging receipt of the request. The public records officer
shall respond within five business days from receipt of a request by doing one
or more of the following:
(a) Provide copies
of the records requested or make the record available for inspection;
(b) Provide an internet address and link to
WSSDA's website where the specific record can be accessed;
(c) Acknowledge that WSSDA received the
request and provide a reasonable estimate of the time to fully
respond;
(d) Acknowledge that WSSDA
received the request and ask the requestor to clarify a request that is
unclear, while providing to the greatest extent possible, a reasonable estimate
of the time WSSDA needs to respond to the request if it is not clarified;
or
(e) Deny the request.
(2)
Requests for
clarification. In acknowledging receipt of a public record request that
is unclear, WSSDA may ask the requestor to clarify what information the
requestor is seeking.
(3)
Additional time. Additional time required to respond to a request
may be based upon the following:
(a) The need
to clarify the intent of the request;
(b) The need to locate and assemble the
information requested;
(c) The need
to notify third persons or agencies affected by the request; or
(d) The need to determine whether any of the
information requested is exempt and that a denial should be made as to all or
part of the requested.
(4)
Processing requests. WSSDA
will process requests in the order in which they are received. WSSDA may modify
this approach as necessary to ensure that requests that seek larger volumes of
records, require closer review, or are otherwise more time consuming, do not
unreasonably delay simpler, more routine requests.
(5)
Providing records in
installments. When the number of responsive records to a request is
voluminous and the time for locating, assembling, or reviewing the records is
considerable, the public records officer may choose to respond in
installments.
(6)
Providing
electronic records.
(a) When electronic
records are requested, WSSDA will provide:
(i)
The nonexempt records or portions of such records that are reasonably locatable
in an electronic format that is used by WSSDA and is generally commercially
available; or
(ii) At WSSDA's
discretion, in a format that is reasonably translatable from the format in
which WSSDA keeps the records.
(b) WSSDA is under no obligation to convert
electronic records to a specific format identified by the requestor.
(c) When metadata is requested, the agency
will provide the records in a native file format that preserves metadata where
technically feasible. Metadata may be unavailable for records that require
conversion to a nonnative format in order to apply exemptions.
(7)
Bot requests.
WSSDA shall deny a computer-generated bot request that is one of multiple
requests from the requestor within a 24 hour period whenever WSSDA establishes
that responding to the multiple bot requests would cause excessive interference
with WSSDA's other essential functions;
(8) If WSSDA inadvertently fails to respond
in writing within five business days of receipt of the request for disclosure,
the requestor can contact the public records officer or executive director to
determine the reason for the failure to respond;
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.